Senior Administrative Coordinator

Warwick Employment Group (WEG); Coventry; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

University of Warwick is seeking an experienced Senior Administrative Coordinator (Finance) to join the Finance Office Administration Team. You will own defined areas, guide Senior Administrative Assistants, and manage communications and digital content, with visibility across the Finance Office and university-wide.

You will coordinate recruitment, lead communications, support projects, and help prioritise workload while exploring process improvements.

Qualifications

• Experience of recruitment and onboarding is essential.
• Experience in project coordination and communications is essential.
• Confidence using Microsoft Office and digital collaboration tools.

Responsibilities

• Coordinate recruitment across the Finance Office from approvals to offers.
• Lead internal and external communications, including the website and newsletters.
• Support departmental projects: planning, tracking, meetings, and notes.
• Provide day-to-day guidance to Senior Administrative Assistants and plan workloads.
• Represent the Departmental Administrator when required and keep operations running.
• Identify process improvements and opportunities to automate workflows.

Skills

Recruitment & onboarding

Project coordination

Communications

Microsoft Office

Digital collaboration tools

Supervising others

Tools

Microsoft Office

Job description

We are looking for an experienced Senior Administrative Coordinator (Finance) to join our Finance Office Administration Team in a varied and influential role at the heart of the department.

This is much more than a traditional administration role. Working closely with the Departmental Administrator, and representing them when required, you will take ownership of your own areas of work, guide our team of Senior Administrative Assistants and lead on the Finance Office’s communications and digital content. Your work will be visible across the Finance Office and the wider University.

What you’ll be doing

• Coordinating recruitment across the Finance Office, from approvals and adverts through to offers, and working with hiring managers to design tailored induction programmes
• Leading our internal and external communications, including the Finance Office website, newsletters and internal intranet pages
• Supporting departmental projects: planning, tracking progress, organising meetings and workshops, taking notes and making sure actions are followed up
• Providing day-to-day guidance and some supervision to the Senior Administrative Assistants, and helping to plan and prioritise the team’s workload
• Representing the Departmental Administrator when required and keeping day-to-day operations running smoothly
• Finding better ways of doing things, including opportunities to automate and streamline our processes

About you

You will be a strong, confident administrator who uses your initiative, picks things up quickly and takes ownership of your work. You will be organised and solutions-focused, comfortable managing competing priorities in a busy and complex environment, with excellent attention to detail and communication skills.

Experience of recruitment and onboarding, project coordination and communications is essential, together with confidence using Microsoft Office and digital collaboration tools. Experience of supervising others or of working in higher education would be an advantage.

About us

The Finance Office supports business planning and innovation to maximise the University’s financial resources and create a sustainable platform for future growth. You will be supported to continue your professional development through training opportunities, sector networks and regular Finance Office briefings.

As a member of staff at Warwick you can enjoy a wide range of competitive benefits. Take a look at the benefits that are on offer, including an attractive pension scheme, a generous annual leave entitlement (including Christmas closure), family friendly policies and discounted Warwick Sport membership.

The role is campus based, with the option to work remotely for up to 40% of your time (two days per week for full-time staff, normally Tuesdays and Fridays) under the Finance Office’s current hybrid policy, once you have completed your induction on campus. This is subject to review and operational requirements, and further details are available on request or at interview.