Senior Administrative Assistant – Hybrid, Travel & Diary

Career Choices Dewis Gyrfa Ltd; Cardiff; Hybrid; GBP 18,000 - 19,000; Full time

Benefits offered by this job

Hybrid working

Work-from-home flexibility

Job summary

Career Choices Dewis Gyrfa Ltd in Cardiff is seeking an Administrative Assistant to provide comprehensive administrative support to a senior leadership team and the wider department.

You will manage complex diaries, coordinate UK and international travel, process invoices, arrange meetings and events, and produce accurate briefing materials with a professional, confidential approach. Hybrid working arrangements apply with an immediate start available.

Qualifications

• Previous experience within an administrative, office support or executive support environment.
• Strong diary management and organisational skills.
• Excellent communication skills with the ability to build relationships at all levels.
• Experience coordinating meetings, events and travel arrangements.
• High levels of discretion and professionalism when handling confidential information.
• Strong IT skills, including Microsoft Office applications.
• The ability to manage multiple priorities and meet deadlines in a busy environment.

Responsibilities

• Providing proactive administrative support and coordinating activities on behalf of senior stakeholders.
• Managing complex diaries, arranging appointments and ensuring schedules are effectively organised.
• Coordinating UK and international travel arrangements, including accommodation, itineraries and associated documentation.
• Processing purchase orders, invoices and expenses through internal systems, ensuring compliance with procedures and approvals.
• Supporting the administration of consultancy engagements, projects and supplier documentation.
• Arranging meetings, visits and events, including venue bookings, hospitality and catering requirements.
• Coordinating taxi bookings and other logistical arrangements.
• Producing accurate correspondence, documentation and briefing materials.
• Working collaboratively with colleagues across the wider business support team to provide cover and support when required.

Skills

Diary management

Organisational skills

Communication skills

Meeting coordination

Travel coordination

Discretion & professionalism

Microsoft Office

Tools

Microsoft Office

Job description

Career Choices Dewis Gyrfa Ltd in Cardiff is seeking an Administrative Assistant to provide comprehensive administrative support to a senior leadership team and the wider department.

You will manage complex diaries, coordinate UK and international travel, process invoices, arrange meetings and events, and produce accurate briefing materials with a professional, confidential approach. Hybrid working arrangements apply with an immediate start available.