SEND Administration Officer

Holy Family Catholic Multi Academy Trust; Wallasey; On-site; GBP 21,000 - 26,000; Full time

Job summary

St Mary’s Catholic College is seeking an enthusiastic SEND Administration Officer to provide vital administrative support to the SEND department. This role involves a variety of tasks including maintaining records, liaising with parents, and providing support in SEND meetings. The ideal candidate will possess strong organisational, ICT, and communication skills, working within a supportive environment to ensure students with SEND receive the best possible support.

Benefits

Supportive working environment

Commitment to professional development

Enthusiastic young people

Qualifications

• Strong organisational and administrative skills.
• Good ICT skills.
• Ability to work proactively with excellent communication.

Responsibilities

• Provide administrative support in SEND meetings and maintain accurate records.
• Liaise with parents/carers and support the SENDCO with documentation.
• Oversee room bookings and manage appointment diaries.

Skills

Organisational Skills

Administrative Skills

ICT Skills

Communication Skills

Time Management

Job description

Job Title

SEND Administration Officer

Location

St Mary’s Catholic College

Responsible To

SENDCO

Salary Grade

Band D, scale point 6-7 £25,183 - £25,584 (FTE) £21,853 - £22,201 (Actual)

Start Date

As soon as possible

Contract

1 Year fixed-term contract initially from the start date, 36 hours per week, 39 weeks per year (term time only plus Inset Days) annual leave to be taken in non-term time.

Closing Date

Friday 4th July 2025 at 12:00pm

St Mary’s Catholic College is looking for an enthusiastic individual to provide administrative support to our SEND department. The successful candidate will support the SENDCO and SEND department with a range of administrative tasks and will need to have strong organisational and administrative skills, good ICT skills, be a team player, have patience and a sense of humour.

As well as working as part of a team, you will also be expected to use your own initiative, be proactive and will have excellent communication, time management and organisational skills with the ability to maintain a calm and professional manner at all times. Previous experience of working with young people within a school environment would be an advantage.

Key Duties and Responsibilities

• Provide administrative support in SEND meetings, taking notes and locating files and other information as requested.
• Type up notes of meetings and SEND Review documents etc, in order to ensure all records are kept up to date and accurate, so supporting the education of our students with SEND
• Maintain accurate files and records of students with SEND.
• Support the SENDCO with the SEND identification, assessment, monitoring, and review process ensuring all records are updated regularly.
• Complete administration of student referrals and support the SENDCO in preparing for a range of meetings with external agencies.
• Oversee room bookings and appointments for external visitors and manage the appointment diary for the SENDCO.
• Support with the gathering of evidence from teachers regarding students’ normal way of working.
• Take initial enquiries from parents/carers and communicate them to the SENDCO as appropriate.
• Liaise with parents/carers about appointments and meeting times.
• Prepare relevant documents for EHCP applications, Annual Review meetings and High Needs Funding, ensuring statutory timescales are met.
• Administration of all new and prospective SEN students to the school, liaising with feeder schools, Data team, Year team, LEA, teaching staff and parents. Ensure that SEN records are retrieved, filed and stored correctly and information is shared with all stakeholders.
• Support the SENDCO in maintaining and updating costed provision maps and expenditure records
• Support the SEND team with timetabling of interventions and allocation and distribution of Learning Support Assistants.

We can offer you:

• A supportive, friendly working environment
• A team committed to supporting professional development
• Enthusiastic young people who love coming to school
• An experienced and motivated staff team
• A school with high aspirations for its students and staff

St Mary's Catholic College is proud to be part of the Holy Family Multi Academy Trust where we strive to develop individual excellence, embrace opportunities and build strong communities with Gospel Values at the heart.

We are looking for someone who shares our mission and will ensure our vision of Work Together; Succeed Together is lived out everyday. Your attitude is the key driver, rather than your background and formal qualifications. If you do not have experience of working in specialist settings, please note that this is not a disadvantage.

In line with Keeping Children Safe in Education, Holy Family Multi Academy Trust will undertake general online searches for all shortlisted candidates, this may include social media and video platforms such as Facebook, Twitter, Instagram, TikTok and YouTube. Online searches will only examine data that is publicly available, and the aim is to identify any incidents or issues. Any areas of concern will be discussed during the interview process.

The Trust is committed to equal employment opportunities regardless of age, disability, marital status, race (including colour, nationality, ethnic or national origin), religion or belief, sex, sexual orientation, gender reassignment or pregnancy/maternity. All applicants invited to interview must evidence their right to work in the UK.

St Mary’s Catholic College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. It is a requirement for the successful applicant to undertake a school issued Enhanced DBS check.

Please download an application form and job description from the vacancies area of our websitehttp://www.stmaryswallasey.comCompleted Application Form and covering letter to be returned to the Headteacher, Mr K Maddocks via [e-mail].

If we receive a high volume of relevant applications, we may close the advert earlier than the advertised closing date, so please apply as soon as you can.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment and individually take responsibility for doing so.