Security Vetting Administrator

TrustFlight; Doncaster; On-site; GBP 35,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Generous holiday

Company pension

Healthcare

Career development

Flexible working

Job summary

Redline Assured Security, part of TrustFlight, is seeking an HR/vetting administrator to join the HR team at NSSA, Doncaster. You will manage AvSec background checks, CRCs, and onboarding while ensuring compliance with Aviation Security legislation.

You will coordinate training for associates, carry out right-to-work checks, and liaise with internal teams to keep documentation accurate and up to date. This is an on-site, full-time role.

Qualifications

• Previous experience in HR or vetting administration.
• Ability to obtain and maintain CRC and CTC.
• Excellent IT skills with Word, Excel and PowerPoint.
• Commitment to confidentiality in HR processes.

Responsibilities

• Process AvSec background checks and CRCs within statutory deadlines.
• Organise online and in-house training and onboarding for associates.
• Carry out right to work checks and issue associate contracts.
• Process and submit Airport Pass applications with testing team.
• Review AvSec templates and stay updated with Aviation Security legislation.
• Support AI-assisted drafting and correspondence in onboarding.

Skills

HR experience

Vetting administration

Attention to detail

Confidentiality

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Brand

Redline Assured Security

Department

HR / Quality Assurance and Testing

Reports to

Senior Human Resource Business Partner

Location

The National Safety & Security Academy (NSSA), Doncaster, UK. On-site

Type

Full-time permanent

Join Redline Assured Security

Redline delivers government-standard security for aviation and critical infrastructure. We are the ICAO-appointed UK Aviation Security Training Centre, with more than 20 years serving over 200 clients across aerospace, critical national infrastructure, events and government. We are a growing, agile team that takes responsibility for, and pride in, delivering security that holds when it is tested.

One organisation, four brands

Redline Assured Security is one of four TrustFlight brands. TrustFlight is the Aerospace Safety Intelligence Platform, building the technology that helps aviation operate safely and stay compliant. Baines Simmons delivers aviation training and consulting, and Kenyon International delivers crisis management and response. Each brand keeps its own name, heritage and team. Together we share one platform, one set of values and one purpose: closing the gaps between disconnected tools and providers, because those gaps are where risk accumulates. Working at Redline means your work connects to all four.

Why people stay

We believe people do their best work when they have the freedom to do their job without too many rules and barriers getting in the way. Our culture is built on empowerment and trust: we hire good people and expect them to make the right calls for the company and the customer. Transforming an industry means our people have to keep learning. Our offices in the UK, Canada, the US and Jersey are where teams meet to collaborate and plan, and we flex around each person's circumstances. People who deliver get more scope. Across TrustFlight, interns have become engineers, test engineers have become product managers, and coordinators have become team leads.

Our values guide how we work. Integrity: we are transparent and open, and we offer trust before we ask for it. Responsibility: we own our work and make it the best it can be. Innovation: we build for the industry's future needs, not just what exists today. Excellence: in everything we deliver.

Why this role matters

You will work within the HR Department, handling enquiries relating to contractor recruitment activities and ensuring compliance with employment and Aviation Security legislation. The role carries significant responsibility, and your diligence, attention to detail and confidentiality will make sure all work is professionally administered and the integrity of Redline's vetting and onboarding processes is protected.

What you will do

• Process and complete the AvSec background checking process, including Criminal Record Checks (CRC), against tight statutory deadlines.
• Organise online and in-house training, including housekeeping, ID checks and attendance monitoring.
• Deliver accurate onboarding for associates, including reviewing applications, interviewing candidates and ensuring people requirements are met.
• Carry out right to work checks, issue associate contracts and respond to contractual queries.
• Process and submit Airport Pass applications, liaising with the Covert Testing Team on associate numbers and feedback.
• Review AvSec background-checking templates and stay up to date with Aviation Security legislation, ensuring all documentation follows ISO 9001 and company processes.

What success looks like

• 100% of AvSec background checks and CRCs completed within statutory and regulatory deadlines.
• Zero non-compliance findings in ISO 9001 and CAA-related audits of vetting documentation.
• All right to work checks and associate contracts issued within agreed onboarding timescales.
• Airport Pass applications submitted and processed with no rejections due to administrative error.

How we work with AI

TrustFlight is an AI-first organisation, and we provide AI training where it is appropriate for your role. In this role that means using AI tools to help draft and review AvSec background-checking templates and correspondence, speed up onboarding paperwork and contract administration, keep track of Aviation Security legislation and CAA regulatory updates, and support training coordination and interview administration. You will complete our AI fluency onboarding programme within your first 30 days.

Where and how you will work

• Working hours: Full-time, 40 hours per week
• Work pattern: On-site at the National Safety & Security Academy (NSSA), Doncaster
• Travel: None
• On-call or shift work: None
• Screening or clearance: Must be able to obtain and maintain a Criminal Record Check (CRC) and a Counter Terrorism Check (CTC)

What we offer

• Competitive salary
• Generous holiday allowance
• Company pension contribution
• Healthcare cover for everyone, including dental and optical
• Support for personal career development
• Flexible working arranged with your manager

TrustFlight is an equal opportunities employer. We are building a team that reflects a wide range of backgrounds, perspectives and skills, and we welcome applications from everyone regardless of race, nationality, gender, age, disability, religion or belief, sexual orientation, or any other characteristic protected by law.

What you will bring

• Previous experience in a similar HR or vetting administration role, ideally within a regulated or security-sensitive environment.
• The ability to obtain and maintain a Criminal Record Check (CRC) and a Counter Terrorism Check (CTC).
• Excellent IT skills, with proficiency in Microsoft Word, Excel and PowerPoint.
• Experience of maintaining confidentiality within an HR environment, combined with exceptional attention to detail.

Nice to have

• Knowledge of Aviation Security legislation and regulatory requirements.
• Well-developed organisational skills, with a highly motivated, self-starting approach to shifting priorities.
• A clear, calm and confident communication style, with a genuine desire to learn and develop new knowledge and skills.