Security Clearance & Onboarding Specialist

Ramboll Group A/S; Southampton; On-site; GBP 28,000 - 36,000; Full time

Job summary

Ramboll Group A/S in the United Kingdom is seeking an HR Compliance Co-ordinator to support security clearance and onboarding within the HR department. You will manage the end-to-end pre-employment screening and ensure onboarding, vetting and right-to-work activities are completed accurately and on time.

The role involves coordinating vetting applications, handling checks and identity verification, and maintaining confidential records while ensuring GDPR compliance and client-specific security

Qualifications

• Experience in HR administration, onboarding, vetting or employee lifecycle processes.
• Strong organisational skills with the ability to manage multiple cases.
• High attention to detail and data handling accuracy for sensitive information.
• Strong interpersonal and communication skills with confidentiality.

Responsibilities

• Coordinate applications for hires requiring vetting and security clearance.
• Process references and checks for DBS, right-to-work, and identity verification.
• Act as main contact for candidates, hiring managers and external screening providers.
• Track clearance status and onboarding milestones to mobilise staff onto projects.
• Maintain confidential employee records in HR and vetting systems.
• Ensure GDPR compliance and client security obligations.
• Escalate delays or non-compliance to HR/business stakeholders.
• Produce reports on onboarding, clearance progress and bottlenecks.
• Support audits and process improvements to onboarding and screening.

Skills

HR administration

Onboarding

Vetting

Data privacy

Communications

Tools

HR systems

Spreadsheets

Case trackers

Job description

Ramboll Group A/S in the United Kingdom is seeking an HR Compliance Co-ordinator to support security clearance and onboarding within the HR department. You will manage the end-to-end pre-employment screening and ensure onboarding, vetting and right-to-work activities are completed accurately and on time.

The role involves coordinating vetting applications, handling checks and identity verification, and maintaining confidential records while ensuring GDPR compliance and client-specific security