Secretary

Transformation Unit; Rotherham; On-site; GBP 26,000 - 27,000; Full time

Job summary

Nottinghamshire Healthcare NHS Foundation Trust is seeking a Band 3 Secretary for Wathwood Hospital in Rotherham. The role includes confidential secretarial and administrative support to the Social Work and Psychology teams, with DBS processing implications and commitment to high-quality patient care.

The post requires minute taking, robust organisational skills and the ability to work across disciplines. DBS checks apply, with costs deducted from salary; DBS Update Service enrolment is

Qualifications

• OCR text processing level III or equivalent.
• Educated to NVQ Level 3 standard, or equivalent knowledge and experience.
• Powerpoint.
• GCSE English or equivalent.

Responsibilities

• Provide a confidential secretarial and administrative service to the Social Work Manager, Psychology Manager and wider management team.
• Organise and minuting meetings, book rooms, manage action log and minuting and disseminating information.
• Maintain databases and generate reports in Excel using graphs and charts as requested.
• Collate information from the team to pass to the manager and support diary management of the managers.
• Assist with induction of new staff, including setting up systems and organizing contracts.
• Deal efficiently with correspondence, monitor telephone enquiries and direct calls appropriately.

Skills

Interpersonal communication

Organisational skills

Confidentiality awareness

Teamwork

Education

OCR text processing level III or equivalent

NVQ Level 3 standard or equivalent

GCSE English or equivalent

Tools

PowerPoint

Job description

Employer Nottinghamshire Healthcare NHS Foundation Trust Employer type NHS Site Wathwood Hospital Town Rotherham Salary £25,760 - £27,476 per annum (pro rata for part time) Salary period Yearly Closing 16/11/2026 23:59

Secretary

NHS AfC: Band 3

We fully support the use of AI and other tools to assist in writing your application. However, it's essential that the content, especially your supporting statement, is personalised and factually accurate. Your application should reflect your genuine experiences and qualifications to ensure authenticity and credibility

Job overview

Wathwood is a CQC rated ‘good’ secure mental health hospital that prides itself on providing the highest quality of care to our patients.

We are seeking to recruit a Band 3 Secretary to join our fantastic social work and psychology team within the Hospital.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. The cost of the DBS application is £20.00 (standard) or £41.00 (enhanced), this cost will be deducted from your salary over the first 2 months of employment.

You are encouraged to enrol for the DBS Update Service. An annual fee of £15 per year applies.

Main duties of the job

We are looking for an enthusiastic, compassionate and highly motivated secretary to provide an efficient, comprehensive and confidential secretarial and administrative service to the Social Work Manager, Psychology Manager and their teams within, Wathwood Hospital.

Therefore, applicants will need to:

• Have excellent interpersonal and communication skills
• Have excellent organisational skills
• Recognise the importance of confidentiality and joined up working to provide the best care for patients
• The ability to work effectively with team members from different disciplines

We want to help our staff reach their full potential and are committed to providing the support, skills and development needed to success. This includes supervision and a supportive and strong health and well-being team.

You will be required to complete mandatory training to assist your professional development.

Working for our organisation

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Detailed job description and main responsibilities

To undertake administrative and secretarial work as required by the Social Work Manager, Psychology Manager and wider management team. This may include but is not limited to:

• Organising and minuting meetings held by the psychology and social work manager. This includes booking rooms, sending invitations, managing the action log and minuting and disseminating information.
• Minuting team meetings chaired by social work manager or psychology manager or those that deputise.
• Maintaining databases
• Capturing discussions within team meeting and adding summary entries onto the patient files as directed by manager
• Occasionally typing session notes that are dictated.
• Support with collecting and organising data for reports for the manager
• Summarising information
• Collating information from the team to pass on to the manager
• Printing and putting together workbooks
• Support with formatting and printing of documents
• Support with diary management of the managers
• Support the induction of new staff members e.g setting up on systems, booking training, organising contracts etc
• Deal efficiently with correspondence, monitoring telephone enquiries and directing the call appropriately.
• Using Microsoft Excel produce reports, graphs and charts as requested.
• To liaise and deal with all external agencies, clients and carers.
• To undertake any other duties that would be a reasonable expectation of the role including booking conferences, training, travel and accommodation for staff.

Values and Behaviours

• All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust, Honesty, Respect, Compassion, Teamwork
• All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Physical Requirements

• Able to undertake Breakaway Training

Qualifications - Academic/Craft/Professional

• OCR text processing level III or equivalent
• Educated to NVQ Level 3 standard, or equivalent knowledge and experience
• Powerpoint
• GCSE English or equivalent

Training

• Participate in mandatory training

Experience

• Work as part of a team and work without supervision
• Knowledge of confidentiality and the Data Protection Act
• Previous administration experience
• Previous work experience of Microsoft Office packages
• Work experience of producing graphs/charts/reports in Microsoft Excel
• Experience of working with computer databases
• Understanding of data protection and maintaining strict confidentiality
• Previous experience of working in a busy office environment to senior management level
• Good oral and written communication
• Worked within NHS or Social Services

Knowledge and Skills

• Clear and effective communication skills
• Flexible approach to working practices
• Ability to prioritise workload
• Understanding of computer and paper filing systems
• Ability to communicate with clients, carers, staff and visitors in an appropriate manner
• Flexibility
• Minute taking

Contractual Requirements

• Full time 37.5 hours per week

Additional Information

• We reserve the right to close the post early once we have received a sufficient number of applicants.
• The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
• In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
• For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.