Screening Pathway Administrator

NHS; Cardiff; On-site; GBP 27,000 - 28,000; Full time

Job summary

Public Health Wales in Cardiff invites applications for an Admin and Clerical Band 3 role on a full-time, permanent basis (37.5 hours, 9-5, Monday to Friday). You will support national screening programmes by scheduling, processing data, extracting and analysing information for participant records and communications.

The post requires Welsh language skills, high accuracy and confidentiality, and the ability to work across screening programmes with colleagues in a supportive, values-driven team.

Qualifications

• 5 GCSEs A*-D or 9-3 including English Language or equivalent qualification.
• NVQ Level 3 or equivalent qualification and/or equivalent level of skills and knowledge
• Willingness to work towards a Diploma in Screening (Level 3)
• Knowledge of Healthcare/ Anatomy Physiology/Medical Terminology

Responsibilities

• Schedule, process data, extract and analyse information for participant screening records and handle participant communications.
• Maintain high standards of accuracy and confidentiality when managing participant information and programme data.
• Collaborate with team members and other health professionals to ensure the smooth operation of screening pathways.
• Work across screening programmes as required

Skills

Welsh language

Interpersonal skills

Organisational skills

Attention to detail

Communication skills

Education

GCSEs including English

NVQ Level 3 or equivalent

Diploma in Screening (Level 3) - willingness to undertake

Healthcare/ Anatomy/ Medical Terminology knowledge

Tools

Outlook

Teams

Word

Excel

Job description

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Main area Admin and clerical Grade Band 3 Contract Permanent: Full time (9am-5pm, 5 days a week) Hours Full time - 37.5 hours per week (Monday to Friday (9am-5pm)) Job ref 028-AC195-1026W

Site Cervical Screening Wales Town Cardiff Salary £26,813 - £27,890 per annum Salary period Yearly Closing 11/10/2026 23:59 Interview date 28/10/2026

Welcome to Public Health Wales, the national public health organisation for Wales

Our vision is Working to achieve a healthier future for Wales

Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.

Important Note for vacancies offered on a fixed-term or secondment basis.
Individuals who hold permanent (substantive) employment within the NHS may only be appointed via secondment. Approval for a secondment must be obtained from your current line manager prior to submitting an application.

Job overview

• Support the delivery of national screening programmes in Wales by providing essential pathway administration functions, including scheduling, processing data, extracting, and analysing information for participant screening records and handle participant communications.
• Maintain high standards of accuracy and confidentiality when managing participant information and programme data.
• Collaborate with team members and other health professionals to ensure the smooth operation of screening pathways.
• As part of the Screening Pathway function the postholder will be asked to work across screening programmes as required
• Our organisational values of Working Together, with Trust and Respect, to Make a Difference, underpinned by our Being Our Best Framework set out how we are expected to undertake our roles. The Being Our Best colleague group which applies to this role is Colleague

Main duties of the job

Please see included Job description for full information/details on the main duties of the job/role attached.

The ability to speak Welsh is essential for this post.

Working for our organisation

We are Public Health Wales – the national public health agency in Wales. Our purpose is ‘Working together for a healthier Wales'. We exist to help everyone in Wales live longer, healthier, happier lives. Together with our partners, we work to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.

Our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the leading source of public health information, research and innovation in Wales. In a world facing complex health challenges, our work has never been so important.

We are guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to building an inclusive workplace that values equality and diversity. We welcome applications which represent the rich diversity of the communities we serve and are supportive of flexible working arrangements, including part time roles and job sharing.

Detailed job description and main responsibilities

Please see included Job description for full information / details on the main duties of the job / role

The ability to speak Welsh is essential for this post.

Person specification

Qualifications

• 5 GCSE A*-D or 9-3 including English Language or equivalent qualification
• NVQ Level 3 or equivalent qualification and/or equivalent level of skills and knowledge
• Willingness to work towards a Diploma in Screening (Level 3)
• Knowledge of Healthcare/ Anatomy Physiology/Medical Terminology

Experience

• Experience of administrative systems and procedures in an office setting
• Experience of working within the NHS
• Experience of dealing with the public
• Ongoing evidence of sell directed learning and personal study

Skills and attributes

• Proficient in the use of standard Microsoft software, such as Outlook, Teams, Word and Excel
• Welsh Language Skills at level 4 or 5 in understanding, speaking, reading, and writing in Welsh
• Ability to demonstrate understanding and application of our workplace values, together with the underpinning behaviours identified for success in this role
• Excellent interpersonal and communication skills
• Excellent organisational skills with the ability to prioritise own workload and work to deadlines
• High level of accuracy and attention to detail
• Ability to work effectively as part of a team to achieve shared goals, contributing ideas and supporting colleagues as needed
• Good levels of literacy and numeracy with the ability to extract and identify relevant clinical data
• Flexible approach to meet the needs of the service
• Foundational understanding of screening programmes

Other

• Ability to travel between sites in a timely manner to meet the needs of the service as required
• Ability to work across screening programmes as required

Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.

Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.

If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [e-mail]

IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job.

Using a generic application or automated AI application services, such as Lazy Apply or AI Apply, does not usually provide enough personal evidence of your skills and experience relevant to the role. This can make it difficult for us to assess your suitability and will reduce your chances of being shortlisted.

To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert, providing clear evidence and examples to demonstrate how you meet each requirement.

Visa Sponsorship Eligibility

• If you require sponsorship under the Skilled Worker or Health and Care Visa routes, please ensure youself‑assess your eligibility for sponsorship for this role before applying.

If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.

We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds. We welcome applications from individuals seeking flexible working arrangements.

The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.

In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy . An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.