Schools Marketing Co-ordinator, Collins

HarperCollins Publishers UK; Greater London; Hybrid; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Hybrid work policy

London office access

Job summary

HarperCollins Publishers UK is seeking an enthusiastic Marketing Admin apprentice in London. You will support the sales and marketing teams with reports, stock management, events, and communications while gaining hands-on experience across channels.

The role offers hybrid working three days per week in our London office, with a structured induction and ongoing development opportunities in publishing and marketing.

Qualifications

• Interest in publishing and marketing with a proactive approach.
• Able to manage multiple tasks in a fast-paced environment.
• Strong attention to detail and organisational skills.
• Excellent communication and teamwork abilities.
• Hands-on experience with Excel and basic data reports.

Responsibilities

• Support sales by running reports, organising stock and marketing materials.
• Prepare induction admin for new reps, organise travel and training.
• Provide weekly sales and marketing reports and analyse campaigns.
• Capture and analyse sales data using Excel pivot tables and charts.
• Coordinate sales conferences and events, from venue to materials.
• Support marketing admin tasks, including mail outs and stock management.
• Maintain stock visibility and update internal marketing materials.

Skills

Publishing passion

Marketing interest

Organisational skills

Communication

Excel proficiency

Data analysis

Event coordination

Report generation

Tools

Microsoft Excel

Canva

Photoshop

Microsoft Office

Job description

Description

Application Deadline: 6 November 2026

Department: Marketing

Location: London

Compensation: £29,500 - £32,000 / year

A fantastic opportunity to kickstart your career in publishing and gain marketing skills across all channels. You’ll work on a range of leading resources for primary and secondary schools, supporting the marketing team to create impactful campaigns that cut through and meet revenue, evaluation and dues targets and work closely with the sales team help us grow our presence in UK schools.

Key Responsibilities

• Support the sales team by running reports, organising stock and marketing materials, booking events and any other ad-hoc admin tasks as required


• Preparing all administrative aspects of inductions for new reps, including sourcing all IT equipment and car stock, organising travel and accommodation and arranging training sessions with Publishers and Marketing as relevant


• Providing key reports and analysis for the sales & marketing team, including analysing and circulating the weekly sales team feedback, running data mining reports for key campaigns and areas of interest as requested and keeping the current offers list up to date


• Capturing, recording and analysing sales data to accurately measure and report on sales and user figures, utilising Microsoft Excel tools such as pivot tables, charts and graphs, and lookup functions


• Take responsibility for booking and managing sales conferences and meetings for internal sales, marketing and editorial teams managing all administrative aspects from sourcing venues to co-ordinating the collation and delivery of sales materials to ensure smooth running and successful events


• Logistical and administrative support for external events, working with the marketing team, to include booking venues, organising delivery of materials, designing exhibition materials, manning exhibition stands, liaising with sales to communicate and follow up leads and opportunities. Further event responsibilities include organising any resources needed for rep events (such as LA days or events in schools) and arranging in-house events for key partners (such as Little Wandle and White Rose)


• General and personal administrative support to the Sales Managers, Schools Marketing Director and the UK Sales & Marketing Director. You will be the main in-house contact for the sales team, troubleshooting and liaising across departments to resolve any issues and queries promptly and effectively, especially any IT issues and product queries


• Support the marketing team with administrative tasks including mail outs, ordering up office and events stock, maintaining book displays and organising internal storage


• Ensure marketing materials are organised and manage internal systems so we know what stock is available from each location. Regularly clear out out-of-date material in conjunction with the marketing team


• Email comms – write copy for and create email updates for the sales team and for primary and secondary campaigns as directed by the campaign managers


• Create assets for social media as directed by campaign managers including graphics and video


• Proof-read and update marketing collateral as directed by campaign managers


• Raise POs for events and other marketing costs using internal systems
  

Skills, Knowledge and Expertise

• A passion for publishing and marketing


• Experience of using social media in a personal or professional capacity


• Experience of design systems preferable – e.g. Canva/Photoshop/Adobe


• Strong organisation skills and ability to prioritise workload and juggle tasks


• Able to use initiative to develop new ideas and solve problems


• A proactive and can-do attitude, with the ability to remain calm under pressure


• A team player with excellent communication and people skills


• Excellent attention to detail


• Ability to quickly get up to speed with new digital marketing tools


• Excellent Excel skills


• Ability to work with databases and run complex reports


• Self-motivated
  

Additional Information

HarperCollins operates a hybrid working policy where employees are expected to work from our London office three days per week.

Please note, for this position we are unable to offer visa sponsorship.

If you wish to discuss anything regarding this position, please contact [e-mail] with the subject line 'Vacancy Query' followed by the job title. We aim to respond within 5 working days.