School Services Officer

Royal Alexandra and Albert School; Reigate; On-site; GBP 28,000 - 40,000; Full time

Job summary

The Royal Alexandra and Albert School is seeking a highly organized School Services Officer with a focus on Academic Specialism. You will provide comprehensive administrative support, coordinate academic reports and teacher meetings, and ensure data integrity for student progression and exam logistics.

The role also involves assisting with staff recruitment, events, and reception duties. Reporting to the Office Manager, you will join a central Admin Hub that coordinates day and boarding

Qualifications

• Experience coordinating academic reports and teacher meetings.
• Managing student progression pathways and data entry quality.
• Handling secure paperwork and staff grade entry compliance.

Responsibilities

• Coordinate academic reports and teacher meetings.
• Oversee student progression pathways and data integrity.
• Assist with staff recruitment and school events.
• Manage reception duties and shared rotas for student welfare.

Skills

Administrative support

Data integrity

Exam logistics

Staff recruitment assistance

Reception management

Education

Experience in school administration

Tools

School management system

Job description

Your Role

The Royal Alexandra and Albert School exists to give our children a distinctly different start in life, preparing them for the world with hope, optimism, compassion and empathy.

We are a co-educational, non-selective state boarding school, for boys and girls aged 7 - 18,. This is a boarding school with Flexi Boarding students attending from the local area and a lively community of around 300 Full Boarders, passionately involved in a wide range of after‑school and weekend activities and trips.

Our Ofsted inspection of March 2024 states "pupils are happy and well cared for at Royal Alexandra and Albert School. They benefit from positive relationships with staff across the school. Pupils feel safe, confident that if they report any concerns or worries they will be dealt with".

We offer:

1. Professional, supportive and committed staff team
2. Beautiful estate set in 260 acres of parkland
3. Convenient location, close to the A23 and M25
4. Free on-site parking

We are seeking a highly organized and proactive School Services Officer with a focus on Academic Specialism to serve as a vital operational link between the Deputy Head (Academic), Directors of Learning, and the wider faculty.

Details of department

The central Admin Hub serves as the operational heart of The Royal Alexandra and Albert School, tasked with driving administrative excellence and ensuring seamless service delivery throughout the institution. The department is responsible for coordinating activities between the day school and boarding provisions. Under the oversight of the Office Manager, the team - which includes School Services Officers, Student Services, the Attendance Officer, and the Receptionist - collaborates to maintain efficient, well‑coordinated operations.

What we're looking for

The ideal candidate will provide comprehensive administrative and executive support by coordinating academic reports, teacher meetings, and student progression pathways while overseeing critical data integrity and exam logistics, including secure paper handling and staff grade entry compliance. Beyond these specialist duties, the successful applicant will be a versatile team player, assisting with staff recruitment, managing school events, and participating in shared rotas for reception and student welfare. Proficiency in school management systems is essential, as is the ability to handle sensitive information with discretion.

We reserve the right to interview and appoint prior to the closing date of the advertisement.

Safeguarding Information

The Royal Alexandra and Albert School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post if successful, including an Enhanced DBS check. Staff must be aware of and comply with policies and procedures relating to child protection, health and safety regulations, security and confidentiality, reporting all concerns as appropriate. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

At The Royal Alexandra and Albert School we strive to be inclusive and value the positive impact of diversity and equality within our school. We welcome applications from all backgrounds, and particularly encourage those from ethnic minority groups who reflect the diversity, and varied cultural and ethnic backgrounds, of our student community / boarding community.