School Receptionist & Office Assistant

Progressive; Nottingham; On-site; GBP 18,000 - 23,000; Full time

Job summary

Progressive Secondary School in Nottingham is seeking a professional School Receptionist & Office Assistant to join the front-of-house and administrative team. You will greet visitors, manage the main telephone switchboard, and support the school office with clerical tasks.

The role requires strong interpersonal skills, IT literacy, and the ability to work in a fast-paced, cooperative environment. DBS verification and data protection awareness are important components of daily duties at the

Qualifications

• Front-of-house receptionist or public-facing administration experience preferred.
• Strong interpersonal and professional communication with visitors.
• Good IT literacy: emails, word processing, spreadsheets.
• Knowledge of GDPR and school visitor security management is a plus.
• Able to work in a fast-paced, collaborative team.

Responsibilities

• Greet visitors and operate the main telephone switchboard.
• Ensure safety protocols and DBS verification checks are followed.
• Provide administrative support: sort mail, assist with public inquiries, manage emails.
• Type school newsletters and scan documents into the central file system.

Skills

Interpersonal skills

Time management

Communication style

Data privacy awareness (GDPR)

Teamwork

IT literacy

Tools

Email platforms

Word processors

Spreadsheet tracking apps

Job description

A progressive Secondary School in Nottingham is seeking a professional, highly organized, and welcoming School Receptionist & Office Assistant to join their vibrant front-of-house and administrative team. This combined role offers an excellent opportunity for an articulate professional who enjoys a balance between welcoming visitors and delivering essential clerical support in an active educational setting.

The successful candidate will share responsibility for greeting visitors, managing the main incoming telephone switchboard, and ensuring all guests follow safety protocols and security check logs (including DBS verification cross-checks). In addition to front-of-house duties, you will provide administrative support to the school office. This includes sorting mail distributions, handling initial student inquiries at the public counter, managing incoming email networks, typing school newsletters, and scanning confidential documents into the school's secure central file infrastructure.

You will maintain an approachable presence while displaying absolute discretion and data accuracy at all times. Strong time-management skills are required to execute clerical data input tasks smoothly while simultaneously managing foot traffic at the reception counter.

School Information

This is an 11 to 18 well-established School in Nottingham with a powerful commitment to student wellbeing, community integration, and operational efficiency. The school serves an engaged regional community and features a bright, dedicated, and secure modern front reception wing.

The frontline administrative team enjoys a highly valued position within the school family. Senior leaders actively prioritize realistic operational schedules, clear inter-departmental communication channels, and funded pathways for continuous professional safety and technical platform training.

• Previous practical experience in a front-of-house receptionist, clerical assistant, or public-facing administration role
• Strong interpersonal skills with a confident, polite, and professional communication style
• Good IT literacy, with experience using email platforms, word processors, and spreadsheet tracking applications
• Basic knowledge of data protection guidelines (GDPR) and school visitor security management parameters
• Ability to work effectively and adaptably within a fast-paced, collaborative team framework