School Operations Officer

Compass Community Limited.; Warley Town; On-site; GBP 24,000 - 32,000; Full time

Job summary

Compass Community Limited is seeking a School Operations Officer to ensure smooth non-teaching operations and support between office staff and senior leadership.

You will oversee daily school office operations, manage pupil records and safeguarding, and provide comprehensive administrative support to the Headteacher and team. The role requires strong MS Office skills, high organisation, and a child-centred approach consistent with Compass REACH ethos.

Qualifications

• Strong administrative experience, ideally in education, social care, or a regulatory setting.
• Excellent working knowledge of Microsoft Office (Excel, Word, Outlook, Teams).
• Ability to manage multiple priorities with attention to detail and confidentiality.

Responsibilities

• Oversee the day-to-day operations of the school office and front-of-house service.
• Manage school systems and databases, including pupil records, attendance, and safeguarding.
• Provide administrative support to the Headteacher and school team.
• Coordinate maintenance, health and safety checks, and resource orders.
• Support statutory data submissions and compliance processes.
• Act as first contact for parents and carers, ensuring professional communication.
• Organise school meetings and events, including agendas and minute-taking.
• Support HR administration, admissions, and financial compliance.

Skills

Highly organised

Attention to detail

Clear communicator

Discreet

Collaborative

Child-centred outlook

Resilience

Time management

Tools

Microsoft Office

Job description

Are you a highly organised with a passion for supporting education? Compass Community is seeking a dedicated School Operations Officer to ensure the smooth running of our School's non-teaching operations. This is a pivotal role, sitting between office staff and senior leadership, where you'll make a real difference to our staff, pupils, and families.,

What You’ll Do

• Oversee the day-to-day operations of the school office, ensuring a welcoming and efficient front‑of‑house service.
• Manage school systems and databases, including pupil records, attendance, and safeguarding.
• Provide comprehensive administrative support to the Headteacher and wider school team.
• Coordinate maintenance, health and safety checks, and resource orders.
• Support statutory data submissions and compliance processes.
• Act as the first point of contact for parents and carers, ensuring timely and professional communication.
• Organise school meetings and events, including agendas and minute‑taking.
• Support with HR administration, admissions, and financial compliance.
• Headteachers feel well‑supported and equipped to focus on leadership priorities.
• Administrative systems and trackers are accurate, timely, and accessible.
• Compliance data is proactively monitored and shared to support readiness and governance.
• Operational teams experience smooth and efficient administrative coordination.
• Staff and pupils feel supported by smooth operations, enabling better teaching and learning.

Strong administrative experience, ideally in education, social care, or a regulatory setting.

• Excellent working knowledge of Microsoft Office (Excel, Word, Outlook, Teams).
• Highly organised, with outstanding attention to detail and the ability to manage multiple priorities.
• Clear communicator, both written and verbal.
• Discreet, professional, and committed to confidentiality.
• Collaborative, resilient, and motivated by supporting others and improving systems.
• A child‑centred outlook, aligned with Compass’ REACH ethos.

Strong administrative experience, ideally in a social care, education or regulatory setting.

• Good working knowledge of Microsoft Office tools (Excel, Word, Outlook, Teams).
• Familiarity with compliance processes, audits or data reporting (desirable).

Skills & Attributes

• Highly organised, with excellent attention to detail.
• Clear communicator, both written and verbal.
• Able to manage multiple priorities and deadlines.
• Discreet, professional and committed to confidentiality.
• Motivated by supporting others and improving systems.

Candidate Profile - Behavioural & Cultural Fit

• Resilience and ability to work under pressure in a busy school environment.
• Collaborative approach, working well with teaching staff, parents, and external partners.
• A child‑centred outlook, aligned with Compass’ REACH ethos