Receptionist/Office Administrator

Allscreens Nationwide Ltd; Guildford; On-site; GBP 14,000 - 17,000; Part time

Job summary

Allscreens Nationwide Ltd. in Guildford is seeking a Receptionist for a school environment. The role is permanent, term-time with inset days and a 4-day week (8:00am–3:30pm).

Start date 1st September 2026. You will be the first point of contact for visitors, manage sign-in, handle calls, and support admissions and admin tasks with strong organisational and Microsoft Office skills. The successful candidate will ensure safeguarding and health and safety policies are followed, assist with

Qualifications

• Excellent communication and organisational skills required.
• Be well presented with a friendly demeanour and the ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Excel and Word is essential.

Responsibilities

• Lead role in managing reception to provide an excellent front of house service to pupils, parents, carers, teachers and visitors.
• Sign in/out system management and identification checks, issuing proper lanyards.
• Receive, log and relay messages regarding pupils promptly and accurately.
• Ensure safeguarding and health and safety policies are understood by all visitors.
• Answer calls professionally and relay messages to staff as required.
• Inform parents or emergency contacts of concerns when needed.
• Coordinate with parents for pupils who require going home after injury or illness.
• Administer first aid as required and promote pupil welfare.
• Manage admissions from initial enquiries through to start/leave dates with local authorities.
• Keep school events and website information up to date.

Skills

Communication

Organisational skills

Welcoming demeanor

Multitasking

Microsoft Excel

Microsoft Word

Numerical skills

Administrative support

Admissions liaison

Tools

Excel

Word

Job description

Start Date:1st September 2026Salary: GST B Grade, £23,606 FTE (Actual:£15,705per annum pro rata)Hours:4days a week, 8 am to 3.30pm Monday, Tuesday, Wednesday and Friday. Contract: Permanent, term-time + Inset daysWe are seeking a skilled and personable Receptionist to join our dynamic team. As the first point of contact for the School, the Receptionist plays a crucial role in creating a positive and welcoming experience for visitors, students and employees. The ideal candidate should possess excellent communication and organisational skills, be well presented, have a friendly demeanour, and the ability to multitask in a fast-paced environment.The successful candidate must demonstrate a professional approach with excellent communication and organisational skills. The applicant should be highly proficient with Microsoft packages, including Excel and Word and be able to demonstrate good numerical skills. The applicant should have the ability to manage a range of varied tasks, provide administrative support to the school. Be a key point of contact for all admissions and queries.Experience of working in a school setting would be an advantage.

Main duties:

• Lead role in managing reception to ensure an excellent “front of house” service is provided to pupils, parents, carers, teachers and other visitors at the various reception points.
• Ensuring all visitors sign in and out on our signing in system, confirming relevant identification checks have been completed, and correct lanyards have been given.
• Receiving, logging, passing on and if necessary, following up messages regarding pupils in a timely and effective manner.
• Ensuring all visitors to the school are aware of safeguarding and health and safety policies.
• Answer incoming calls to the school, dealing with all queries professionally, relaying messages to relevant staff members as required.
• Inform parents or emergency contacts when necessary, of any concerns.
• Liaise with parents regarding student needs following injury or illness at school including organising with parents/carers for pupils if appropriate to go home.
• To ensure the well-being of pupils who have been sent for first aid.
• Have a commitment to Child Safeguarding, to promote the welfare of children and young people in accordance with the school’s agreed procedures.
• Receive all deliveries, direct and notify recipients of their arrival in a timely manner.
• Keep up-to date with all ongoing school events.
• Manage school website and the information it relays to parents.
• To be responsible for the daily attendance.
• To ensure the dinner numbers are taken accurately and the school kitchen is informed with numbers promptly.
• Admissions – manage all aspects of School admissions from initial enquiries through to starting / leaving dates; liaising with the local authority and the child’s previous or next school.
• Administer first aid and medication if/when required.