School Office Leader & Admin Supervisor

Education Authority (Northern Ireland); Greenisland; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Flexible working options

Job summary

Education Authority (Northern Ireland) seeks an Executive Officer to manage the school office and staff, providing administrative, clerical and secretarial support to the Principal, school staff and the Board of Governors.

You will supervise up to five staff, oversee purchasing and supplies, maintain information systems, handle reception duties and correspondence, and support finance, ensuring smooth operation of the school.

Qualifications

• NVQ 3 or BTEC National (or equivalent) in Business/Administration or Finance.
• Minimum two years’ demonstrable experience in an administrative role in an office environment (or five years in option B).
• One year’s demonstrable experience in management and supervision of staff.
• Demonstrable experience of purchasing and supplies administration.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities

• Supervise up to five staff, including managing duties and welfare.
• Provide administrative, clerical and secretarial support for school staff and Board of Governors.
• Develop and operate manual and computerized information systems for pupils, staff, budgets, meals and maintenance.
• Oversee requisitioning procedures, including ordering, purchasing, receiving and distribution of resources.
• Manage cash handling, banking records and related financial procedures.
• Operate telephone/switchboard, reception duties and secretarial tasks; draft correspondence and maintain diaries.

Skills

Staff supervision

Planning and organisation

Customer focus

Interpersonal communication

Education

NVQ 3 or BTEC National in Business/Administration or Finance

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Education Authority (Northern Ireland) seeks an Executive Officer to manage the school office and staff, providing administrative, clerical and secretarial support to the Principal, school staff and the Board of Governors.

You will supervise up to five staff, oversee purchasing and supplies, maintain information systems, handle reception duties and correspondence, and support finance, ensuring smooth operation of the school.