School Office Lead

Coast and Vale Learning Trust; Hemington; On-site; GBP 26,000 - 38,000; Part time

Benefits offered by this job

Professional learning

Career progression

Employee assistance programme

Supportive environment

Making a difference

Job summary

Foxbridge Primary School, part of the Flying High Partnership, is seeking an organised Office Manager to lead our school office and provide high-level administrative support. The role is term-time only (39 weeks) with potential for more weeks by discussion at interview.

You will work closely with the Headteacher, staff and families to ensure a warm, efficient environment and compliant operations across procurement, HR, finances and data management.

Qualifications

• Has experience in a senior administrative role (education experience beneficial).
• Is highly organised and proactive, able to prioritise confidently in a fast-paced environment.
• Remains calm under pressure with children at the heart of daily decisions.
• Is confident using IT systems including Arbor, Outlook, MS Office and administrative databases.
• Demonstrates professionalism, accuracy and confidentiality.
• Can problem-solve independently and work effectively as part of a team.
• Builds strong, positive relationships with staff, families and external partners.
• Approaches challenges with positivity, resilience and solution‑focused thinking.
• Understands and models the values of the Flying High Partnership

Responsibilities

• Deliver a wide range of complex administrative tasks, including sensitive correspondence, financial documentation and accurate data management.
• Lead procurement activity, including sourcing suppliers, negotiating contracts and ensuring best value.
• Take ownership of personnel administration and take the lead in the school for HR, policies, procedures and compliance matters.
• Lead and coordinate the work of administrative colleagues, ensuring a calm, efficient and positive office environment.
• Maintain and improve systems and processes to support effective school operations.
• Lead on financial administration, including ordering, account reconciliation, budget monitoring and cash handling.
• Organise school events, visits and activities, managing logistics, communication and associated finances.
• Offer confident, informed advice to parents, staff and external partners on school processes and policies.
• Uphold safeguarding responsibilities at all times and engage in regular safeguarding training.
• Maintain confidentiality, accuracy and high professional standards.
• Contribute positively to the culture, values and wider life of the school and the Flying High Partnership

Skills

Senior admin

Organised

Calm under pressure

Arbor

MS Office

Confidentiality

Team player

Problem solving

Relationship building

Positive attitude

Education

Education experience beneficial

Tools

Arbor

Outlook

MS Office

Admin databases

Job description

About Us:

Foxbridge Primary School is a growing one-form entry school which opened in 2022. We pride ourselves on knowing every child as an individual. Our strong sense of community ensures that every pupil is supported, cared for, and challenged to reach their full potential.

We are passionate about providing an inspiring and nurturing environment where both staff and pupils are encouraged to push boundaries and strive to be the very best they can in all aspects of life. At the heart of everything we do are our positive relationships—with our children, families, and each other. We firmly believe in working in partnership to achieve the best outcomes.

The Foxbridge team is a fantastic one to be part of: supportive, creative, and forward-thinking. We are continually striving to refine our practice, develop professionally, and provide outstanding learning opportunities for all pupils.

About Flying High:

Flying High Partnership is a thriving multi-academy trust of 38 primary schools across Derbyshire, Leicestershire, Nottingham City, and Nottinghamshire. We are driven by a shared vision to be unique, exceptional, and sustainable. Founded in 2012, we believe in the power of meaningful collaboration to help schools reach their full potential while supporting others along the way.

Our Partnership celebrates individuality, champions continuous improvement, and ensures every child thrives. With a strong focus on school-led professional development and leadership, we’re committed to growing exceptional teachers and inspirational leaders.

Together, we make every day count.

About the Role

We are looking for an organised, proactive, and highly skilled Office Manager to lead and oversee the smooth running of our school office. As a key member of the administrative and wider school team, you will provide high-level administrative and financial support that ensures our school operates efficiently and warmly welcomes children, families, staff, and visitors.

The post is currently advertised on a term time only basis for 39 weeks of the year. The school is open to offering more weeks in the school holidays and will be discussed at the interview.

This is an exciting opportunity for someone who thrives in a busy environment, enjoys solving problems, and takes pride in delivering an exceptional service. You will work closely with the Headteacher, staff, families, and the Flying High Partnership Central Team, contributing to the wider life, culture, and continued improvement of the school.

Whether you already have experience in a similar role or are ready to step up, we would love to hear from you.

Key Responsibilities

• Deliver a wide range of complex administrative tasks, including sensitive correspondence, financial documentation and accurate data management.
• Lead procurement activity, including sourcing suppliers, negotiating contracts and ensuring best value.
• Take ownership of personnel administration and take the lead in the school for HR, policies, procedures and compliance matters.
• Lead and coordinate the work of administrative colleagues, ensuring a calm, efficient and positive office environment.
• Maintain and improve systems and processes to support effective school operations.
• Lead on financial administration, including ordering, account reconciliation, budget monitoring and cash handling.
• Organise school events, visits and activities, managing logistics, communication and associated finances.
• Offer confident, informed advice to parents, staff and external partners on school processes and policies.
• Uphold safeguarding responsibilities at all times and engage in regular safeguarding training.
• Maintain confidentiality, accuracy and high professional standards.
• Contribute positively to the culture, values and wider life of the school and the Flying High Partnership

We Can Offer You:

• Access to high-quality professional learning at every stage of your career, including leadership development opportunities.
• Clear pathways for career progression across our partnership.
• An employee assistance programme offering specialist support, including counselling, financial guidance, and legal advice.
• A positive, supportive working environment where teamwork benefits every child.
• The chance to make a genuine difference to children’s lives every single day.

We Are Looking For Someone Who:

• Has experience in a senior administrative role (education experience is beneficial)
• Is highly organised, proactive and able to prioritise confidently in a fast-paced environment
• Remains calm under pressure, with children at the heart of their daily decisions
• Is confident using IT systems including Arbor, Outlook, MS Office and administrative databases
• Demonstrates professionalism, accuracy and confidentiality
• Can problem-solve independently and work effectively as part of a team
• Builds strong, positive relationships with staff, families and external partners
• Approaches challenges with positivity, resilience and solution‑focused thinking
• Understands and models the values of the Flying High Partnership

Flying High Partnership is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community. This post is subject to an enhanced DBS check and satisfactory references.