School Office Coordinator & Front Desk Support

Fox Grove School; Leatherhead; On-site; GBP 23,000 - 27,000; Full time

Job summary

The Howard Partnership Trust is seeking a motivated school office administrator to join Fox Grove School in Leatherhead. You will support routine administrative tasks to ensure the school office runs smoothly and provide a courteous, professional front-line service to staff, pupils and visitors.

Key duties include filing, photocopying, handling post, updating records, and assisting with pupil welfare. You should have strong organisational skills, discretion and a collaborative approach to

Qualifications

• GCSE English and Maths or equivalent.
• Experience with SIMS or FMS desirable; training available.
• Professional telephone manner and good organisational skills.
• Ability to work as part of a team and maintain confidentiality.
• Awareness of GDPR principles.

Responsibilities

• Carry out routine tasks such as photocopying, filing, emailing, completion of routine forms, and administration of school activities, to support the smooth running of the school office.
• Update manual and computerised records/management information systems ensuring accuracy of information held.
• Undertake reception duties, acting as first point of contact in response to telephone and face-to-face enquiries, and ensuring school security procedures for visitors are properly followed, to provide a courteous welcome to all stakeholders and visitors and promote a positive and professional image of the school.
• Open, sort and distribute incoming mail and post outgoing mail.
• Be the first point of contact for sick pupils, liaising with parents / carers / staff to ensure relevant information is passed on.
• Arrange orderly and secure storage of supplies and support the ordering process as required.
• Assist with pupil first aid/welfare duties.

Skills

Basic numeracy

Professional telephone manner

Teamwork

Organisational skills

Discretion & confidentiality

Integrity & values alignment

Education

GCSE English & Maths

Tools

SIMS

FMS

Job description

The Howard Partnership Trust is seeking a motivated school office administrator to join Fox Grove School in Leatherhead. You will support routine administrative tasks to ensure the school office runs smoothly and provide a courteous, professional front-line service to staff, pupils and visitors.

Key duties include filing, photocopying, handling post, updating records, and assisting with pupil welfare. You should have strong organisational skills, discretion and a collaborative approach to