School Office & Attendance Administrator

Henry Hinde School; England; On-site; GBP 21,000 - 26,000; Full time

Job summary

Henry Hinde School in England is seeking an Administrator to ensure the smooth running of the school office through accurate attendance management, confidential records and proactive front-of-house support for pupils, parents and staff. You will manage emails, prepare registers and routine forms, support SEND and governance tasks, and operate multiple school systems (MIS, CPOMS, Parentmail, Studybugs).

The role requires thorough organisation, discretion and a team‑oriented approach to help

Qualifications

• Process and record pupil attendance, including daily checks, follow up calls, late arrivals and pupils leaving site.
• Maintain confidential pupil records, ensuring all information is accurate, secure and up to date.
• Act as first point of contact for pupils, parents and visitors, providing a warm, professional and supportive front of house service.
• Handle incoming emails and enquiries, distributing information appropriately and preparing documents, registers and routine forms.
• Prepare documents and registers for distribution.
• Complete complex administrative tasks, including mail merges, data processing and preparation of school documentation.
• Support SEND administration, including maintaining SENDCO paperwork, updating records and organising planned over tasks.
• Provide administrative support for governance processes, including preparing and filing paperwork linked to suspensions, exclusions and complaints.
• Process and record exclusions and suspensions.
• Working knowledge of multiple admin systems and school based platforms (eg, MIS, Parentmail, Studybugs, CPOMS)
• Have an overview of pre-bookable absences, book appropriate cover and maintain up to date records in school, liaise with Supply agencies and maintain invoicing.
• Liaise and work with the TLET HR team.

Responsibilities

• Process and record pupil attendance, including daily checks, follow up calls, late arrivals and pupils leaving site.
• Maintain confidential pupil records, ensuring all information is accurate, secure and up to date.
• Act as first point of contact for pupils, parents and visitors, providing a warm, professional and supportive front of house service.
• Handle incoming emails and enquiries, distributing information appropriately and preparing documents, registers and routine forms.
• Prepare documents and registers for distribution.
• Complete complex administrative tasks, including mail merges, data processing and preparation of school documentation.
• Support SEND administration, including maintaining SENDCO paperwork, updating records and organising tasks.
• Provide administrative support for governance processes, including preparing and filing paperwork linked to suspensions, exclusions and complaints.
• Process and record exclusions and suspensions.
• Working knowledge of multiple admin systems and school based platforms (eg, MIS, Parentmail, Studybugs, CPOMS)
• Have an overview of pre-bookable absences, book appropriate cover and maintain up to date records in school, liaise with Supply agencies and maintain invoicing.
• Liaise and work with the TLET HR team.
• Liaise with parents regarding pupil illness, collection or welfare concerns.
• Provide cover across the student services team during staff absence to ensure smooth daily operations.

Skills

Attendance management

Front of house

Record keeping

Communication

Data entry

Organisational skills

Problem solving

Tools

MIS

CPOMS

Parentmail

Studybugs

Job description

Henry Hinde School in England is seeking an Administrator to ensure the smooth running of the school office through accurate attendance management, confidential records and proactive front-of-house support for pupils, parents and staff. You will manage emails, prepare registers and routine forms, support SEND and governance tasks, and operate multiple school systems (MIS, CPOMS, Parentmail, Studybugs).

The role requires thorough organisation, discretion and a team‑oriented approach to help