School Office Assistant

George Abbot School; Guildford; On-site; GBP 11,000 - 14,000; Part time

Benefits offered by this job

Part-time schedule

Job summary

George Abbot School in Guildford is seeking an enthusiastic, organised School Office Assistant to join its busy administration team. You will handle morning telephone enquiries, support student attendance processes, maintain records and databases, and provide broad office support.

This role is part-time (20 hours per week), term-time only, Monday to Friday 8.30am-12.30pm. The successful candidate will need excellent IT, interpersonal and organisational skills, with discretion to handle

Qualifications

• Polite, warm and professional telephone manner.
• Sound IT skills; Bromcom experience is an advantage.
• Excellent interpersonal, organisational and communication skills.
• Ability to work accurately with attention to detail and confidentiality.
• Flexible and able to support colleagues and the wider team.

Responsibilities

• Handle incoming telephone calls during the morning period and direct enquiries appropriately.
• Support student attendance processes, including call-out duties.
• Maintain accurate records and databases.
• Provide administrative support across a range of office functions.
• Offer cover and assistance to support the wider team as required.

Skills

Telephone etiquette

IT skills

Interpersonal skills

Organisational skills

Attention to detail

Discretion and confidentiality

Teamwork

Tools

Bromcom

Job description

About the school

George Abbot School is an 11-18 mixed comprehensive with 2,000 students, situated on the north side of Guildford. The school is located within easy reach of the town, the A3 and London Road railway station. It has an established reputation for high academic standards and exemplary pastoral care, and is an innovative and inclusive school with an extensive, flourishing Sixth Form provision. The school is a very popular choice within the local community.

Ofsted (February 2025) noted that staff and pupils work hard together in this strong school community. The school is highly ambitious for its pupils, with staff providing high-quality teaching and support that takes account of pupils starting points and needs. The school is a calm, safe, purposeful place where pupils are exceptionally courteous and polite, treating each other with respect and care.

The Good Schools Guide (June 2024) reported that parents and pupils attribute the schools success to its strong leadership and supportive teachers. Pupils felt that many staff go above and beyond, making lessons enjoyable and interactive and sharing their passion for their subjects. The school motto, not for oneself but for all, encourages an altruistic and reflective attitude.

The role

George Abbot School is seeking an enthusiastic, organised and professional School Office Assistant to join its busy school office. Working closely with the Office Manager and the wider administration team, the successful candidate will handle incoming telephone calls during the morning period, ensuring enquiries are directed appropriately and dealt with efficiently. The role also involves supporting student attendance processes, including call-out duties, maintaining accurate records and databases, and providing administrative support across a range of office functions. Flexibility is essential, as the role includes providing cover and assistance where required to support the wider team.

Key responsibilities

• Handle incoming telephone calls during the morning period and direct enquiries appropriately
• Support student attendance processes, including call-out duties
• Maintain accurate records and databases
• Provide administrative support across a range of office functions
• Offer cover and assistance to support the wider team as required

Requirements

• A polite, warm and professional telephone manner with the ability to respond effectively to a range of enquiries
• Sound IT skills; experience using Bromcom would be an advantage but is not essential
• Excellent interpersonal, organisational and communication skills, with the ability to prioritise tasks and manage competing demands
• The ability to work accurately and efficiently while maintaining a high level of attention to detail
• A positive and flexible approach with a willingness to support colleagues and undertake a variety of administrative duties to a high standard
• The ability to maintain confidentiality and exercise discretion when handling sensitive information
• Reliability, efficiency, initiative, attention to detail, and the capacity to work independently and as part of a team

Benefits & package

• Part‑time, 20 hours per week, working Monday to Friday, 8.30am to 12.30pm, 39 weeks per year (term time only).