School hours Administrator

Swansway Group; Preston; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Free parking

Length of service holidays

Birthday day off

Company pension

Life assurance

Long service awards

Annual flu jab

Employee discounts

Cycle to work

Referral payments

EAP and counselling

Occupational health

Car benefit

Job summary

Swansway Group in Preston is seeking a Part Time Administrator to provide comprehensive administrative support relating to cash management, system and data maintenance, and policy compliance. You will liaise with customers, TPS Head Office and stakeholders to maintain strong working relationships and deliver excellent service.

The role requires experience with cash handling, strong planning, and great communication.

Qualifications

• Previous experience in a role with cash handling responsibilities
• Excellent planning and prioritisation skills to effectively manage a high workload in a pressurised and often deadline-focused environment
• Excellent written / verbal communication skills
• Professional telephone manner
• Ability to build good working relationships with internal and external customers

Responsibilities

• Process cash handling tasks and banking for deposits or provider collections
• Submit TPS Centre cost invoices for processing and payment
• Produce regular reports on vehicle utilisation and customer queries
• Ensure secure processing of all monies and maintain policy compliance
• Maintain systematic filing and ensure proper use of all systems
• Monitor access to TPS systems (Hero’s, LEAP) and ensure standards
• Support cost control and process efficiency
• Keep accurate records and document retention

Skills

Cash handling experience

Planning and prioritisation

Written and verbal communication

Professional telephone manner

Relationship building with customers

Tools

Excel

Outlook

SAP

Job description

We are currently looking for a Part Time Administrator to join one of our TPS Sites, to provide comprehensive administrative support in relation to cash management, system/data
maintenance and general administration in accordance with all company policies and procedures.

As an administrator you will liaise effectively with customers, TPS Head Office and other key stakeholders, and will be able to develop and maintain good working relationships with all members of the TPS team to
provide excellent customer service.

• Complete Banking either for collection by designated cash collection provider or for submission in person
• Submit TPS Centre cost invoices to investor Accounts Dept. for processing and payment
• Ensure all monies received (cash, cheques, cards etc.) are processed promptly and securely
• and managed in accordance with company policy and procedures
• Maintain a systematic filing system for the easy retrieval of documentation and information
• Produce regular weekly/monthly reports as required by the TPS Centre (e.g. vehicle
• utilisation, customer queries etc.)
• Monitor and control access to TPS systems (Hero’s, LEAP)
• Ensure compliance with business standards and processes, financial, legal and ethical
• guidelines (including Warranty)
• Support the business to achieve high levels of process efficiency and cost control
• Ensure the proper and accurate use of all systems

• Previous experience in a role with cash handling responsibilities
• Excellent planning and prioritisation skills to effectively manage a high workload in a pressurised and often deadline-focused environment
• Excellent written / verbal communication skills
• Good Microsoft Office skills particularly in Excel and Outlook. SAP experience desirable
• Professional telephone manner
• Ability to build good working relationships with internal and external customers

Founded in 2003 by Michael Smyth and his three sons, David, Peter and John, Swansway has grown from five motor dealerships in Cheshire and the West Midlands to the 20 dealerships we have today. From Birmingham in the South to Carlisle in the North we partner with eleven brands including; Audi, Volkswagen, Land Rover, Honda and many more.

We’re expanding our own‑brand, Motor Match our used sites, and we don’t stop at dealerships; we operate four Volkswagen Group Trade Part Centres, an Accident Repair Centre, a Group Fleet Sales Centre and an eBay shop re‑cycling obsolete parts. All this is supported by our Head Office in Crewe.

But, it’s not what we do that makes us the company we are, it’s how we do it; it’s our family heritage that sets us apart, with the Smyth family playing a hands‑on role in the day‑to‑day running of the business; we genuinely care about our customers and our Swansway family and that makes us a great place to work. We live by our caring, honest and proud values which is why our long service boards are brimming with names who’ve been with us five, ten and fifteen years!

• Free on‑site parking
• Holidays that increase with length of service
• Your Birthday off
• Company Pension Scheme
• Life Assurance- Death in Service Benefit
• Long service recognition
• Annual flu jab
• Discounts on products and services that extend to your family and friends
• Cycle to work scheme
• Employee recruitment referral payments
• Employee assistance programme and counselling service
• Occupational health services
• Car Benefit Scheme for employee or family

When you join Swansway, you’re joining a family; so, if you enjoy, and thrive, in an inclusive family atmosphere,