School Estates Officer

Oxford Spires Academy; Packmoor; On-site; GBP 19,000 - 23,000; Full time

Benefits offered by this job

Health and wellbeing support

Professional development opportunities

Financial benefits

Job summary

Anthem Schools Trust is seeking a Premises Assistant to support safe, clean and secure operation of the school site. The role covers maintenance, cleaning support, grounds and security, reporting to the Premises Supervisor and working across site activities.

The role requires carrying out a range of tasks, managing deliveries, setting up spaces for events, and helping with lettings and community activities. A flexible schedule includes weekdays and occasional weekends.

Qualifications

• Right to work in the UK.
• Ability to work flexible hours including weekends.

Responsibilities

• Carry out routine health and safety checks and maintain records.
• Carry out routine maintenance, basic repairs, grounds and security duties.
• Set-up and take-down furniture and rooms for school events, examinations, lettings and meetings.
• Maintain cleanliness and presentation of internal and external areas, working with the cleaning team.

Job description

Role purpose

To support the safe, clean, secure, and well-maintained operation of the school's premises and facilities. The Premises Assistant will work as part of the premises team under the direction of the Premises Supervisor, carrying out a range of practical maintenance, cleaning support, grounds, and security duties to ensure the school site is a safe, welcoming, and functional environment for pupils, staff, and visitors.

The successful candidate will be responsible for site each weekday and one in four weekends to ensure the security, maintenance, smooth running and facilitating of all activities on site. With a busy schedule of community lettings, the role will combine the undertaking of compliance and maintenance tasks whilst overseeing activities on site outside of school hours.

Hours of work will vary from week to week and will be either:

6.30am-2.30pm OR 2pm-10pm Monday-Friday

8am-4pm Saturday-Sunday (one weekend in four)

The role is 4 weekdays per week, with flexibility regarding which days will be.

Main duties and responsibilities

Health & Safety and Statutory Compliance

Carry out routine health and safety checks as directed by the Premises Supervisor (Secondary) or Regional Estates Manager (Primary) (e.g. fire door checks, emergency lighting tests, water flushing records).

Report any health and safety hazards, defects, or maintenance issues to the Premises Supervisor promptly.

Follow all health and safety policies and procedures, including safe use of equipment and hazardous substances (COSHH).

Participate in fire drills and support evacuation procedures as directed.

Maintain accurate records for all checks and tasks completed.

Estates and Facilities Management

Carry out routine maintenance and minor repairs across the school site as directed and within the scope of competence (e.g. painting, basic joinery, replacing light bulbs, fixing fixtures and fittings).

Set-up and takedown furniture, equipment, and rooms for school events, examinations, lettings, and meetings as required.

Maintain the cleanliness and presentation of internal and external areas of the school site, including corridors, toilets, changing rooms, and communal spaces, working alongside the cleaning team as required.

Carry out grounds maintenance duties including litter picking, sweeping paths, clearing drains, maintaining external areas, emptying bins and assisting with winter gritting/snow clearance.

Support the operation and basic maintenance checks of plant rooms, boiler rooms, and utility systems under the direction of the Premises Supervisor.

Take receipt of, move, and distribute deliveries and stock across the site.

Contractor Management

Sign in and direct contractors on site in accordance with school procedures.

Support the Premises Supervisor in monitoring contractor activity and reporting any concerns.

Risk Management and Reporting

Record and report any maintenance faults, defects, or safety concerns using the school's reporting system.

Maintain accurate records for all premises activities, inspections, and tasks as directed.

Report any incidents or near misses on site to the Premises Supervisor immediately.

General Responsibilities

Uphold and promote the trust's values, policies, and procedures at all times.

Maintain a professional and courteous manner when dealing with staff, pupils, parents, contractors, and visitors.

Participate in training and development activities as required by the Premises Supervisor or Regional Estates Manager

Support the wider school community by assisting with school events, open evenings, productions, and other activities that require premises assistance.

Manage and use tools, equipment, and materials responsibly and safely.

Undertake security arrangements such as opening and locking up the school site.

Carry out any other reasonable duties as directed by the Premises Supervisor (Secondary) or Regional Estates Manager (Primary), commensurate with the grade and nature of the post. Including supporting local schools within the region with support and capacity as identified.

Scope and Limitations

The principal responsibilities and tasks set out above are not intended to be exhaustive. The need for flexibility, accountability and team working is required. The post-holder is expected to carry out any other related duties that are within the employee's skills and abilities, commensurate with the post's grade and whenever reasonably instructed.

The successful candidate will have a right to work in the UK.

Anthem Schools Trust uses standardised job titles across its schools to support consistency and career progression. The title of this role is Premises Assistant. Within the education sector and wider employment market, equivalent roles may also be referred to as Caretaker, Site Assistant, Facilities Assistant or similar. Employees may wish to reference these equivalent sector-recognised titles when describing their experience and responsibilities in job applications, CVs or professional profiles. The contractual title of the post remains Premises Assistant.

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

We are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment. The successful candidate will have to meet the requirements of the person specification and will be subject to the relevant pre-employment checks which will, where applicable, include a health check, an enhanced DBS check, the Children’s Barred List check and satisfactory references.

It is an offence for an individual who has been disqualified from working with children to knowingly apply for, offer to do, accept, or do any work in a ‘regulated activity’. The position advertised is a ‘regulated activity