School Estates Manager

St Mark's Church of England Academy; Greater London; On-site; GBP 42,000 - 54,000; Full time

Benefits offered by this job

Health & wellbeing support

Professional development opportunities

Employee benefits

Job summary

St Mark's Academy in London is seeking a proactive School Estates Manager to take responsibility for the day-to-day management of the school's premises and facilities. Reporting to the Regional Estates Manager, you will lead the premises team, coordinate maintenance and statutory compliance, and oversee contractors to keep the site safe, well-maintained and fit for purpose.

This hands-on role suits someone with solid experience in facilities or estates, capable of organising a varied workload,

Qualifications

• Solid experience in premises, facilities or estates management.
• Experience supervising staff and coordinating a team.
• Good knowledge of health and safety and statutory compliance.

Responsibilities

• Oversee day-to-day maintenance of buildings and grounds.
• Coordinate planned preventative maintenance and inspections.
• Manage premises staff and contractors, ensuring safety and compliance.
• Plan premises activity around the school calendar and events.

Skills

Premises management

Health & Safety

Team leadership

Contractor coordination

Job description

About this Role

Our school is proud to be part of Anthem, a multi-academy trust that creates ambitious and successful schools where every child thrives.

St Mark's Academy is a vibrant secondary school within Anthem Schools Trust. We are looking to appoint a proactive and experienced School Estates Manager to take responsibility for the day-to-day management and oversight of the school's premises and facilities.

The School Estates Manager plays an important role in ensuring our school is a safe, secure, well-maintained and welcoming environment for pupils, staff and visitors. Reporting to the Regional Estates Manager, you will lead the school's premises team, coordinate maintenance and statutory compliance activities, oversee contractors and ensure the school site remains safe, efficient and fit for purpose.

This is a practical, hands-on management role and would suit someone with strong facilities, premises or estates experience who is confident managing a varied workload and leading a small team.

Main duties and responsibilities

Monday - Thursday 08:00-16:30 (1 hour lunch) Friday - 08:00-16:00 (1 hour lunch)

Health & Safety and Statutory Compliance

• Act as a key point of contact for health and safety matters on site, supporting the school's senior leadership team.
• Ensure statutory compliance checks are completed in accordance with legal requirements and Trust policy, including fire safety, legionella, asbestos, electrical testing, gas safety and lifting equipment where applicable.
• Maintain accurate and up-to-date records of compliance activities, inspections and certifications.
• Conduct regular health and safety walkarounds and site inspections, ensuring hazards and concerns are reported and addressed promptly.
• Support fire evacuation and lockdown procedures, including coordinating the premises team during drills and incidents.
• Ensure premises-related risk assessments are in place, regularly reviewed and communicated appropriately.

Estates and Facilities Management

• Oversee the day-to-day maintenance and upkeep of the school's buildings, grounds and facilities.
• Implement and manage a programme of planned preventative maintenance, ensuring work is allocated, monitored and completed.
• Carry out and supervise general maintenance and minor repairs across the site, within the appropriate level of competence.
• Manage the upkeep of school grounds, pathways, car parks, playing fields and other external areas.
• Monitor heating, ventilation, lighting and other utility systems, identifying and reporting faults and ensuring efficient operation.
• Ensure plant and equipment is appropriately serviced, maintained and operated safely.
• Manage key-holding responsibilities and the opening and closing of the school site.
• Plan premises support around the school calendar, including room and furniture set-up for events, activities and other school requirements.

Contractor Management

• Liaise with approved contractors regarding maintenance, repairs and improvement works, obtaining quotes where required.
• Ensure contractors are appropriately vetted, inducted and supervised while on site.
• Monitor the quality and progress of contractor works and elevate concerns where appropriate.
• Maintain accurate records of contractor visits, completed works and relevant sign-off documentation.

Capital Projects and Estates Improvement

• Support the Regional Estates Manager with capital improvement and refurbishment projects.
• Assist with scoping works, liaising with contractors and overseeing activity on site during project delivery.
• Contribute to the development and review of the school's estate improvement plan.

Risk Management and Reporting

• Maintain and update the premises risk register and report significant risks to the Regional Estates Manager.
• Complete required premises and estates reports accurately and within agreed timescales.
• Ensure incidents and near misses relating to the school estate are appropriately recorded and followed up.
• Keep the Regional Estates Manager informed of matters that could affect the safe or effective operation of the school site.

People Management

• Line manage the school's Premises Assistants, allocating work and providing day-to-day support, direction and guidance.
• Hold regular supervision meetings and contribute to annual appraisal arrangements.
• Manage premises staff rotas to ensure appropriate site coverage throughout the school day and, where required, during evenings, weekends and school holiday periods.
• Support the induction, training and development of premises staff.
• Promote a positive, professional and collaborative culture within the premises team.

General Responsibilities

• Uphold and promote the values, policies and procedures of St Mark's Academy and Anthem Schools Trust.
• Maintain a professional and courteous approach when dealing with pupils, staff, parents, contractors and visitors.
• Participate in relevant training and continuing professional development.
• Support school events, lettings, productions, open days and other activities requiring premises support.
• Manage the storage, use and disposal of hazardous substances in accordance with COSHH requirements.
• Ensure agreed Trust estates systems, tools and procedures are used consistently across the premises team.
• Undertake any other reasonable duties appropriate to the level and nature of the role, including providing support and capacity to other local Anthem schools where identified.

About You

We are looking for someone who has solid experience working within a premises, facilities or estates environment, together with experience of supervising or leading others.

You will have a good working knowledge of health and safety and statutory compliance requirements, practical knowledge of building systems and maintenance, and the ability to organise and prioritise a varied workload.

You will be reliable, proactive and self‑motivated, with a practical approach to problem solving and a genuine commitment to maintaining a safe and high‑quality school environment. Experience within a school or educational environment would be advantageous.

Benefits

As part of Anthem Schools Trust, staff benefit from a supportive working environment and access to a range of employee benefits, including health and wellbeing support, professional development opportunities and financial benefits.

Safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, visitors and volunteers to share this commitment.

The successful candidate will be subject to an Enhanced DBS check, suitable references, right to work checks and other essential pre‑employment checks. Staff involved in recruitment and selection are trained in safer recruitment, and all staff and volunteers undertake appropriate safeguarding and child protection training.