School Data Officer – High Achieving Secondary School – Liverpool

Marchant Recruitment; Liverpool; On-site; GBP 24,000 - 32,000; Full time

Job summary

Wayman Education partners with a secondary school in Liverpool to appoint a School Data Officer. The role focuses on accurate pupil records, MIS data management, and supporting data-driven decision making across the administration team.

The successful candidate will work with teaching and pastoral staff, ensuring confidential data is handled securely and reports are produced for senior leaders on a regular basis.

Qualifications

• Experience in data administration or school data environments.
• Excellent data entry and record-management skills.
• Strong attention to detail with methodical approach.
• Proficient in Excel and spreadsheet-based workflows.
• Experience with databases or MIS and routine reporting.
• Able to prioritise deadlines and handle confidential information.

Responsibilities

• Maintain accurate pupil records across MIS and databases.
• Process admissions, transfers, leavers and updates.
• Run regular data checks and resolve discrepancies.
• Produce reports on attendance, assessments and performance.
• Support census requirements and statutory returns.
• Provide reliable data service to staff across the school.

Skills

Data entry

Attention to detail

Excel proficiency

Data analysis

Communication

Organization

MIS familiarity

Education

Experience in education data admin

Tools

Database systems

MIS systems

Job description

Location: Liverpool, Merseyside
Start Date: ASAP
Contract: Full-time, Permanent
Salary: Competitive, dependent on experience

An Exciting Opportunity in School Data Administration

Wayman Education is currently working in partnership with a well-established secondary school in Liverpool that is seeking to appoint an organised, analytical and highly dependable School Data Officer.

This is an excellent opportunity for an experienced administrator or data professional to join a busy school environment and take responsibility for ensuring pupil and school information is accurate, up to date and effectively managed.

The successful candidate will become an important member of the school's administration team, working closely with teaching staff, pastoral teams and senior leaders to provide reliable data and administrative support across the school.

About the Position

As School Data Officer, you will oversee the accurate management of pupil records and school information across the school's administrative and management information systems.

Your responsibilities will include:

• Maintaining accurate and up-to-date pupil records across the school's MIS and associated databases.

• Processing new admissions, pupil transfers, leavers and changes to pupil information efficiently and accurately.

• Completing regular data checks and identifying discrepancies or missing information.

• Producing and preparing reports covering areas such as attendance, assessment, pupil information and school performance.

• Working alongside staff to investigate and resolve data inaccuracies.

• Preparing information and reports for meetings involving senior leaders and other key staff.

• Supporting the school with census requirements, statutory returns and other important reporting deadlines.

• Assisting with wider administrative tasks throughout the academic year.

• Ensuring all confidential pupil and staff information is handled securely and in line with data protection requirements.

• Providing a responsive and reliable data service to colleagues across the school.

The Ideal Candidate

The school is looking for an individual who is methodical, accurate and exceptionally well organised, with the ability to manage large amounts of information while maintaining a high level of attention to detail.

You will ideally have:

• Previous experience within data administration, school administration, MIS administration or a similar position.

• Excellent data entry and record-management skills.

• Strong attention to detail and a methodical approach to your work.

• Confidence using Microsoft Office, particularly Excel and other spreadsheet-based systems.

• Experience working with databases or management information systems.

• The ability to identify errors, investigate discrepancies and resolve issues efficiently.

• Excellent organisational skills and the ability to prioritise competing deadlines.

• Strong communication skills and the ability to work effectively with colleagues at all levels.

• A professional approach to handling confidential and sensitive information.

• Previous experience within an education setting would be advantageous, although relevant data or administrative experience will also be considered.

Why Apply?

This is a fantastic opportunity to join a supportive secondary school where accurate data management plays a vital role in the effective running of the school.

The successful applicant will have the opportunity to make a genuine contribution to the school's administrative operations while developing their experience within an education environment.