School Business Assistant

Derbyshire County Council; East Midlands; On-site; GBP 18,000 - 24,000; Full time

Job summary

Holmgate Primary School and Nursery in Derbyshire is seeking a School Business Assistant to join our office team. You will provide vital administrative support during busy morning periods, managing pupil attendance and supporting school meal administration.

The role involves front‑office duties, data entry, handling confidential information, and responding to enquiries from parents and staff. A friendly, well-organised administrator will fit in well with our school community.

Qualifications

• Experience as a school administrator or in a busy front office.
• Ability to manage pupil attendance records accurately.
• Experience handling confidential information with discretion.

Responsibilities

• Provide morning administrative support to the School Business Manager.
• Manage pupil attendance using Arbor MIS and follow up absences.
• Process daily meal orders and liaise with catering.
• Answer routine enquiries from parents, staff and visitors.
• Maintain filing, data entry and records with confidentiality.

Skills

Attendance administration

Front office support

Data entry

Communication

Tools

Arbor MIS

ParentPay

Job description

Closing date: 13 September 2026

The children, staff, and Governing Body at Holmgate Primary School and Nursery are seeking a School Business Assistant to join our dedicated office team. This is an excellent opportunity for a highly organised individual to play a key role in the smooth day-to‑day running of our school.

We are looking for someone who is organised, friendly and a professional administrator who thrives in a busy environment and enjoys working with children, families and colleagues to support a successful school community.

About The Role

Reporting to the School Business Manager, you will provide vital administrative support during the busy morning period. A key focus of the role will be managing pupil attendance processes, supporting school meal administration and providing a welcoming and efficient front‑office service to parents, staff and visitors

Key Responsibilities

• Attendance Administration
• Monitor and manage daily pupil attendance using the Arbor Management Information System (MIS).
• Follow up unexplained absences in line with school procedures.
• Contact parents and carers by telephone, email and text regarding pupil absences.
• Maintain accurate attendance records and ensure information is updated promptly.
• Escalate attendance concerns in accordance with safeguarding and attendance policies.

School Meals Administration

• Process daily meal orders using ParentPay.
• Produce accurate meal lists and pupil numbers for the catering team.
• Liaise with kitchen staff regarding meal requirements and changes.
• Maintain pupil meal records and associated administration.

General Administration

• Provide administrative support to the School Business Manager and office team.
• Respond to telephone calls and routine enquiries from parents, staff and visitors.
• Assist with filing, photocopying, data entry and record keeping.
• Prepare correspondence, reports and other documents as required.
• Handle confidential information with professionalism and discretion.

At Holmgate, we offer the opportunity to be part of a warm, supportive, and collaborative school community, where the success and wellbeing of our pupils are at the heart of all we do. We value high-quality CPD and provide opportunities for staff to develop their skills and feel empowered within an ever-changing educational landscape.

Successful candidates will be contacted on Monday 14th September 2026 and next steps will be provided. If you have not heard from us by Tuesday 15th September 2026, please assume you have not been successful. Interviews will take place on Wednesday 16th September 2026. The role would start on Monday 19th October 2026.

If you would like to come and look round the school, please contact the school office directly on 01246 A reminder that school is now closed for the Summer Holiday and will re-open on Friday 4th September 2026.

Provisional Interview Date: 16 September 2026