School Administrator Role – Admin and Reprographics...

Tees Valley; Tees Valley; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Salary & Pension (LGPS)

CPD opportunities

Flexible leave

Wellbeing program

Job summary

Outwood Academy Normanby is seeking an Admin and Reprographics Assistant to deliver an efficient reprographics and learning resources service for staff and students. The role also provides front-of-house support across the academy and supports the PA to the Principal/Office Manager.

The successful candidate will handle photocopying, reprographics maintenance, stock management, and general admin tasks including reception duties, mail, and supplier liaison.

Qualifications

• Experience in an administration/office environment.
• Able to communicate effectively and maintain confidentiality.
• Proficient with ICT packages including Microsoft Office.

Responsibilities

• Photocopying materials for staff and students, including internal exam papers.
• Maintain reprographics machinery and order supplies.
• Provide clerical and administrative support, arrange meetings and take notes.
• Administer academy postal system, order stationery, manage displays, liaise with finance on recharges.

Skills

Administration experience

Communication skills

Discretion

Tools

Photocopying equipment

Reprographics machinery

Microsoft Office

Job description

School Administrator Role – Admin and Reprographics Assistant

Locations Middlesbrough, Redcar & Cleveland, Stockton-on-Tees

Job Description

Role: Admin and Reprographics Assistant

Start Date: As soon as possible

Working Pattern: 13 Hours Per Week, Monday & Tuesday (8.00am – 3.00pm), Term Time only + 2 days

Do you possess administrative skills combined with technical aptitude for resource production? Join us as an Admin and Reprographics Assistant, tasked with providing an efficient and up-to-date reprographics and learning resources service to students and staff. This role also provides essential, professional administrative support across the academy, offering confidential assistance to the PA to the Principal/Office Manager.

As a reprographics assistant you will be responsible for providing an efficient and up to date reprographics and learning resources service to students and staff. At the request of colleagues, you will support with the production and delivery or internal exam papers, booklets and leaflets as required.In this role you will be expected to maintain all reprographics equipment to ensure they are in working order, managing costs of materials and monitoring stock levels of relevant stationary and equipment.

Alongside the reprographics duties, you will be part of the main school reception team. As such you will support effectivecommunication across academy teams, ensuring pupils receive the support they require, dealing with queries from parents, composing academy letters, ordering of supplies, preparing items for postage and ensuring all visitors to the academy followthe sign in procedure and have the appropriate security clearance.

As this is a forward-facing role, the successful candidate should provide exceptional front of house service for our Academy. You must be approachable and welcoming along with having excellent organisational skills, be confident and have the ability to communicate confidently and hold an understanding of safeguarding children.

Welcome from the Principal:

Thank you for your interest in joining Outwood Academy Normanby. We are delighted you are considering joining our team and I am proud to share more about our academy, our community, and the exciting opportunities that await you here.

Outwood Academy Normanby serves the communities of Normanby, South Bank, Grangetown and Eston in Teesside. These are communities with a rich history and a strong sense of local pride. Like many areas, they also face socio-economic challenges. This context means that our students arrive with a diverse range of experiences and starting points. This presents a unique and deeply rewarding opportunity for educators who are passionate about making a real difference.

At Outwood Academy Normanby it is our clear intent that all students deserve every opportunity to reach their full potential. This unwavering belief drives everything we do. We are committed to providing a high-quality education that equips our students with the knowledge, skills, and determination they need to succeed in life.

Working at Outwood Academy Normanby is not without its challenges. You will be teaching and nurturing students who may have experienced significant disadvantages, and who may require additional support to overcome barriers to learning. You will need to be adaptable, resilient, and possess a genuine commitment to inclusive practices. You will need to be creative in your approach to teaching and learning, and be willing to go the extra mile to ensure every student thrives.

However, the rewards of working in this community are immense. Seeing the progress our students make, witnessing their confidence grow, and knowing that you have played a part in shaping their futures is an incredibly powerful and fulfilling experience. We are a close-knit and supportive staff team who are dedicated to working together to achieve the best outcomes for our students. We invest heavily in the professional development of our staff, providing opportunities for growth and advancement within the Outwood Family of Schools.

We always recruit passionate and dedicated individuals who share our vision and are committed to making a tangible and sustained difference to the lives of our students. If you are ready to embrace the challenges and celebrate the rewards of working in our community, we would be delighted to receive your application.

We encourage you to visit our website to learn more about our academy and our values, and welcome visits to our school to meet with me and our team.

Mark Robinson

Please contact our HR team on [e-mail] should you wish to visit the school and have a tour of the department to see what we have to offer. If you share our vision of “Students First”,then why not join our family?

Responsibilities

This dual role focuses on delivering an efficient reprographics and learning resources service. Key technical duties involve photocopying materials for staff and students, including internal exam papers, and maintaining all reprographics machinery, undertaking routine maintenance and ordering supplies.

The assistant provides general clerical and administrative support, assists with internal and external meeting arrangements (including minute-taking), and administers the academy’s postal system. Other duties include ordering stationery, managing academy displays, and liaising with the finance department regarding recharging.

• To view the Person Specification please click here

Qualifications

Candidates must possess considerable experience working in an administration/office environment, specifically including experience using photocopying equipment. The role requires the ability to communicate effectively, build positive relationships with colleagues, and the critical capacity to respect and maintain confidentiality.

Furthermore, proficiency in using standard ICT packages, including Microsoft Office, and the ability to work well under pressure managing competing deadlines are essential.

• To view the Job Description please click here

About Us

Outwood Grange Academies Trust (OGAT) places staff development at the heart of its strategy to deliver excellence, aiming to recruit, develop, and retain the best staff through the Outwood Institute of Education (OIE).

What will we do for you?

We offer a supportive package focusing on professional advancement, secure benefits, and work-life balance:

• Secure Pay & Pension: Competitive salary, automatic pay progression, and enrolment in the Local Government Pension Scheme.
• Training & Progression: Access to diverse CPD opportunities, including apprenticeships and vocational qualifications.
• Flexibility & Leave: Flexible family policies, enhanced occupational benefits (with no qualifying period), and 25 days holiday, plus bank holidays for non-term time staff. (Holiday for part-time staff is calculated on a pro-rata basis)
• Wellbeing & Perks: Dedicated mental well-being strategy, free on-site parking, employee discounts, and access to a comprehensive Employee Assistance Programme.

If you are looking for a rewarding, supportive role where you can truly make an impact.

Outwood Grange Academies Trust is committed to safeguarding and promoting the welfare of children. All appointments are made in accordance with safer recruitment practices and the statutory guidance in Keeping Children Safe in Education. Online checks will be carried out on all shortlisted candidates, and all appointments are subject to an enhanced DBS check, satisfactory references and checks regarding suitability to work with children.