School Administrator

eTeach UK Limited; Nottingham; On-site; GBP 22,000 - 27,000; Full time

Benefits offered by this job

Company Pension

Life Assurance

Employee Discount Scheme

Job summary

Polaris Education's Easthorpe School in Ruddington, Nottinghamshire is hiring a School Administrator to greet parents, visitors and colleagues and to provide full admin support to the Headteacher and school management team. You will manage calendars, records and communications, input data into Ed:gen, CPOMS and SIMS, and support attendance, meetings and purchasing processes.

Excellent organisational and safeguarding knowledge are essential.

Qualifications

• Excellent written and verbal communication skills.
• Strong organisational skills with a systematic approach to workload management.
• Excellent time management and prioritisation skills.
• Knowledge and understanding of child protection and safeguarding practices.
• Excellent understanding of Ed:gen and CPOMS.
• Ability to use IT systems confidently and accurately.
• Ability to manage records, budgets, expenditure and confidential information.
• Ability to work constructively as part of a team and use initiative.

Responsibilities

• Promote the safeguarding and welfare of all pupils and visitors.
• Support reception duties, including answering calls, welcoming visitors and managing post.
• Maintain school calendars, records, filing systems and key school information.
• Support pupil attendance processes, including tracking attendance, contacting parents/carers and producing reports.
• Use school systems including Ed:gen, CPOMS and SIMS to input, extract and maintain accurate information.
• Support school meetings, including scheduling, minute taking and room bookings.
• Manage correspondence, emails, phone calls, resources, stocktaking and orders.
• Support referrals, assessments, school visits and Local Authority correspondence.
• Monitor expenditure records, including bank transactions and petty cash.

Skills

Excellent communication

Strong organisational skills

Time management

Safeguarding knowledge

Ed:gen experience

CPOMS experience

IT systems proficiency

Tools

Ed:gen

CPOMS

SIMS

Job description

Polaris Education - Easthorpe School, Ruddington

School Administrator

Contract: Term Time Only

Hours: 37.5 hours

Location: Ruddington, Nottinghamshire

Benefits: Company Pension, Life Assurance, Employee Discount Scheme

About Our School

Easthorpe School is an independent specialist provision serving children and young people in the East Midlands who live with their families, foster carers or in residential children's homes.

The school opened in November 2022 and now supports 70 pupils with Social, Emotional and Mental Health needs (SEMH), alongside a range of diagnoses which may include Autism Spectrum Disorder, ADHD, Foetal Alcohol Spectrum Disorder, sensory processing needs, attachment needs and mild/moderate learning needs.

We provide high-quality education, adopting a thoughtful and informed approach for each pupil. To find out more, visit www.easthorpeschool.co.uk or contact to arrange a school visit.

Easthorpe School forms part of the Polaris Community, who have been passionately improving the lives of young people for over 30 years. We're incredibly proud that 100% of our education services have been rated as Good or Outstanding by Ofsted.

Role Responsibilities

The School Administrator will provide a warm welcome for parents, visitors and colleagues, dealing with requests in an efficient and professional manner. The role will also provide full administrative support to the Headteacher, school management team and wider education staff.

Key responsibilities include:

• Promote the safeguarding and welfare of all pupils and visitors
• Support reception duties, including answering calls, welcoming visitors and managing post
• Maintain school calendars, records, filing systems and key school information
• Support pupil attendance processes, including tracking attendance, contacting parents/carers and producing reports
• Use school systems including Ed:gen, CPOMS and SIMS to input, extract and maintain accurate information
• Support school meetings, including scheduling, minute taking and room bookings
• Manage correspondence, emails, phone calls, resources, stocktaking and orders
• Support referrals, assessments, school visits and Local Authority correspondence
• Monitor expenditure records, including bank transactions and petty cash

Requirements

The successful candidate will need:

• Excellent written and verbal communication skills
• Strong organisational skills with a systematic approach to workload management
• Excellent time management, planning and prioritisation skills
• Knowledge and understanding of child protection and safeguarding practices
• Excellent understanding of Ed:gen and CPOMS
• Ability to use IT systems confidently and accurately
• Ability to manage records, budgets, expenditure and confidential information
• Ability to work constructively as part of a team and use initiative
• Ability to relate well to children and adults

The successful candidate will be required to complete an enhanced DBS check, the cost of which will be met by Polaris Education.

Polaris Education is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.

Polaris Education is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates.