School Admin Officer: Smooth Operations & Support

Spacehouse Limited; North East; Hybrid; GBP 26,000 - 27,000; Full time

Job summary

The Woodlands in Ferryhill, County Durham, is seeking an Administrative Officer to provide effective clerical and administrative support for the school’s smooth operation. The role is a temporary post for 1 year, full time, term time only, with salary £25,583 - £26,824 pro rata (pay award pending).

Based at The Woodlands, the post covers reception, records management, attendance monitoring, data entry, travel arrangements, and general financial administration, with safeguarding responsibilities

Responsibilities

• Undertaking reception duties, welcoming visitors to the school, answering telephone calls and dealing with face-to-face enquiries.
• Ensuring the school’s signing in and out procedures for visitors, staff and pupils are adhered to.
• Supporting SLT, ensuring that all necessary administrative tasks are carried out effectively and efficiently.
• Providing general clerical administrative support (e.g: photocopying, filing, faxing, typing, word processing) to teachers and the school leadership team.
• Operating the Arbor and FMS systems as well as relevant ICT packages (e.g.: word processing, database, internet).
• Maintaining manual and computerised records/management information systems.
• Preparing and completing documentation/returns/lists/etc.
• Monitoring and reporting pupil and staff attendance and absences.
• Free school meal returns and keeping school records up-to-date.
• Co‑ordinating the issue of forms seeking information from parents and follow‑up non‑returns.
• Dealing appropriately with incoming and outgoing mail, in both paper and electronic format.
• Taking notes at meetings, if required.
• Organising transport and assist in arrangements for school trips/events, etc.
• Assisting with travel arrangements for staff and students.
• Monitoring and ordering stock and supplies, cataloguing, distributing and chasing up orders/missing stock, as required.
• Undertaking general financial administration (e.g. processing orders).
• Helping to co‑coordinate the school’s response to emergency situations (e.g. emergency school closure, emergency school evacuation).
• Maintaining accident records, as required.

Job description

The Woodlands in Ferryhill, County Durham, is seeking an Administrative Officer to provide effective clerical and administrative support for the school’s smooth operation. The role is a temporary post for 1 year, full time, term time only, with salary £25,583 - £26,824 pro rata (pay award pending).

Based at The Woodlands, the post covers reception, records management, attendance monitoring, data entry, travel arrangements, and general financial administration, with safeguarding responsibilities