Term-Time School Administrator

Durham County Council; Ferryhill; On-site; GBP 18,000 - 24,000; Full time

Job summary

The Woodlands is seeking a diligent administrative assistant to provide clerical support across reception, records, finance and attendance. Based at The Woodlands’ Ferryhill facilities, the role is temporary, full-time, term-time only for 1 year from start date, with duties covering Arbor and FMS systems, mail handling and coordinating trips.

Ideally you will be able to communicate clearly in English, handle sensitive information, and support senior leadership with efficient, accurate

Responsibilities

• Undertaking reception duties, welcoming visitors to the school, answering telephone calls and dealing with face-to-face enquiries.
• Ensuring the school’s signing in and out procedures for visitors, staff and pupils are adhered to.
• Supporting SLT, ensuring that all necessary administrative tasks are carried out effectively and efficiently.
• Providing general clerical administrative support (e.g: photocopying, filing, faxing, typing, word processing) to teachers and the school leadership team.
• Operating the Arbor and FMS systems as well as relevant ICT packages (e.g.: word processing, database, internet).
• Maintaining manual and computerised records/management information systems.
• Preparing and completing documentation/returns/lists/etc.
• Monitoring and reporting pupil and staff attendance and absences.
• Free school meal returns and keeping school records up-to-date.
• Co-ordinating the issue of forms seeking information from parents and follow-up non-returns.
• Dealing appropriately with incoming and outgoing mail, in both paper and electronic format.
• Taking notes at meetings, if required.
• Organising transport and assist in arrangements for school trips/events, etc.
• Assisting with travel arrangements for staff and students.
• Monitoring and ordering stock and supplies, cataloguing, distributing and chasing up orders/missing stock, as required.
• Undertaking general financial administration (e.g. processing orders).
• Helping to co-ordinate the school’s response to emergency situations (e.g. emergency school closure, emergency school evacuation).
• Maintaining accident records, as required.
• The post holder may undertake any other duties that are commensurate with the grading of the post.

Job description

The Woodlands is seeking a diligent administrative assistant to provide clerical support across reception, records, finance and attendance. Based at The Woodlands’ Ferryhill facilities, the role is temporary, full-time, term-time only for 1 year from start date, with duties covering Arbor and FMS systems, mail handling and coordinating trips.

Ideally you will be able to communicate clearly in English, handle sensitive information, and support senior leadership with efficient, accurate