Scheduling Coordinator

Adecco; Welwyn Garden City; Hybrid; GBP 12,000 - 18,000; Part time

Job summary

Adecco is recruiting a Part-Time Product Testing Coordinator / Scheduler in Welwyn Garden City, primarily site-based with some home-working flexibility. You will coordinate testing schedules, manage multiple stakeholders, and ensure projects run smoothly from planning through to completion.

The role requires excellent organisation, ability to handle multiple priorities, and proactive communication across internal teams.

Qualifications

• Previous scheduling, planning, coordination, or project support experience.
• Excellent organisation and time management skills.
• Strong communication skills with stakeholders at all levels.
• Experience managing multiple priorities simultaneously.
• Proactive and solutions-focused approach.
• Strong attention to detail.
• Ability to work independently while remaining a collaborative team player.

Responsibilities

• Coordinate and manage the overall planning and scheduling of product testing activities.
• Create and maintain testing schedules to ensure resources and capacity are fully utilised.
• Liaise with internal teams and external stakeholders to ensure testing projects are delivered efficiently and on time.
• Support the day-to-day running of testing panels and ensure the correct products are available for testing.
• Manage schedule changes due to product availability and communicate updates to relevant stakeholders.
• Review project requirements, timelines, and resource availability to support business priorities.
• Create and maintain weekly testing schedules and ensure testing activity is accurately tracked.
• Produce reports and share insights with stakeholders within agreed timelines.
• Act as the key point of contact for testing-related queries.
• Support and lead projects within the wider Insight Team.
• Identify opportunities to improve processes and streamline ways of working.

Skills

Scheduling experience

Organisational skills

Communication skills

Time management

Independent working

Tools

Microsoft Excel

Microsoft Outlook

Job description

Product Testing Coordinator / Scheduler (Part-Time)

Location: Welwyn Garden City (primarily site-based with some flexibility for 1 day per week home working)
Hours: 22.5 hours per week - part time. Monday to Friday (hours spread across all five days)
Contract: Ongoing Rolling Contract
Start Date: ASAP

About the Role

We have an exciting opportunity for a highly organised and proactive Product Testing Coordinator / Scheduler to join a busy Insight Team supporting product testing activities for one of the UK's leading retailers.

This is a varied role that sits at the heart of the testing operation, coordinating schedules, managing multiple stakeholders, and ensuring projects run smoothly from planning through to completion.

The successful candidate will be confident managing competing priorities, communicating with a wide range of internal teams, and using their organisational skills to keep testing programmes on track.

Key Responsibilities

• Coordinate and manage the overall planning and scheduling of product testing activities.
• Create and maintain testing schedules to ensure resources and capacity are fully utilised.
• Liaise with internal teams and external stakeholders to ensure testing projects are delivered efficiently and on time.
• Support the day-to-day running of testing panels and ensure the correct products are available for testing.
• Manage schedule changes due to product availability and communicate updates to relevant stakeholders.
• Review project requirements, timelines, and resource availability to support business priorities.
• Create and maintain weekly testing schedules and ensure testing activity is accurately tracked.
• Produce reports and share insights with stakeholders within agreed timelines.
• Act as the key point of contact for testing-related queries.
• Support and lead projects within the wider Insight Team.
• Identify opportunities to improve processes and streamline ways of working.

About You

We're looking for someone who enjoys coordinating multiple activities, building strong working relationships, and keeping things organised in a fast-paced environment.

You’ll ideally have:

• Previous scheduling, planning, coordination, or project support experience.
• Excellent organisation and time management skills.
• Strong communication skills with the ability to engage confidently with stakeholders at all levels.
• Experience managing multiple priorities simultaneously.
• A proactive and solutions-focused approach.
• Strong attention to detail.
• The ability to work independently while remaining a collaborative team player.
• Advanced knowledge of Microsoft Excel and Outlook.
• Experience producing reports and tracking project activity.
• A strong sense of ownership and accountability.

Desirable

• Experience working within testing, research, insight, or project-based environments.
• Food industry knowledge or an interest in food products.

What You'll Get

• The opportunity to work within a well-established Insight Team.
• A varied and engaging role with exposure to multiple stakeholders.
• Flexibility with some home-working opportunities.
• Ongoing contract with long-term potential.
• A supportive and collaborative working environment.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

The Adecco Group UK & Ireland is an Equal Opportunities Employer.