Scanning & QA Administrator — Flexible Hours, NHS Digital Care

Essex Partnership NHS Foundation Trust; Basildon; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

27 days holiday + bank holidays

Relocation package £8K

Excellent pension up to 14.5%

Season ticket loans

Staff discounts

Flexible working

Job share

Job summary

Essex Partnership NHS Foundation Trust is seeking a Scanning & Quality Assurance Administrator in Basildon. The role involves scanning, QA checks, and accurate electronic recordkeeping to support clinicians and patient care.

The post is Band 3 (£25,760–£27,476 pro rata) with flexible working and potential cross-site coverage. Two full-time posts are available, one for a fixed-term until 9 July 2027, based at Basildon Mental Health Unit.

Qualifications

• Excellent attention to detail and accuracy.
• Confident IT user with the ability to follow structured processes.
• Flexible and proactive, with a willingness to travel between sites when needed.
• Previous experience in scanning, records management, or a similar admin role is desirable.

Responsibilities

• Collect, prepare, scan, and upload patient documents in line with Trust procedures.
• Carry out quality assurance checks on scanned and indexed documents.
• Monitor and process documents through Mobius, Paris, Laserfiche and Quickfields workflows
• Ensure accurate indexing, metadata assignment, and document classification.
• Respond to user queries and escalate technical issues where needed.
• Provide occasional cross-site support to cover leave or sickness.
• Support the training of new staff in scanning and QA procedures.

Skills

Attention to detail

IT literacy

Travel between sites

Records management

Admin experience

Tools

Mobius

Paris

Laserfiche

Quickfields

Job description

Essex Partnership NHS Foundation Trust is seeking a Scanning & Quality Assurance Administrator in Basildon. The role involves scanning, QA checks, and accurate electronic recordkeeping to support clinicians and patient care.

The post is Band 3 (£25,760–£27,476 pro rata) with flexible working and potential cross-site coverage. Two full-time posts are available, one for a fixed-term until 9 July 2027, based at Basildon Mental Health Unit.