Scan for Safety Administrator/Stock Controller - Internal Only

NHS Scotland; Ayr; On-site; GBP 23,000 - 27,000; Part time

Job summary

NHS Ayrshire and Arran invites applications for a part-time Scan for Safety Administrator role based at University Hospital Ayr. The post involves managing the Scan for Safety Module within the Theatre Complex and generating reports from the Theatre Administrative System (OPERA) for clinical staff.

You will lead training on scan for safety processes, coordinate implant tracking across specialties, and liaise with the National Distribution Centre and external suppliers as needed.

Qualifications

• Ability to problem solve and direct enquiries to the correct teams including National Distribution Centre and external supply companies.
• Lead on training colleagues on the scan for safety processes and technology as training grade doctors rotate through services.
• Educated to HNC/HND level or equivalent experience.

Responsibilities

• Manage the Scan for Safety Module within the Theatre Complex.
• Track, trace and re-order implants in ophthalmology, orthopaedics and other specialties as required.
• Pull reports for clinical staff from the Theatre Administrative System (OPERA).
• Lead on training colleagues on scan for safety processes and technology.

Skills

Problem solving

Training others

Multidisciplinary collaboration

Education

HNC/HND level or equivalent experience

Job description

Note that this post is only open to internal staff of NHS Ayrshire & Arran.

NHS Scotland

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website -

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• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
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• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you not an AI tool.

Position

An exciting opportunity has arisen for a Scan for Safety Administrator based at University Hospital Ayr.

Hours And Shift Pattern

2x 21.6 hours per week

Monday to Friday 8am-4pm working 3 days per week

This post is offered on a fixed term basis for 12 months.

What You Will Do

An exciting opportunity has arisen for an Administrator/Stock Controller to manage the Scan for Safety Module within the Theatre Complex. There is significant responsibility for tracking, tracing and re-ordering of implants in ophthalmology, orthopaedics and other specialties as required. The post holder will also be able to work with the Theatre Administrative System (OPERA) pulling reports for clinical staff as required. It is expected that the post holder will take on a lead on training colleagues on the scan for safety processes and technology which will be an ongoing task as training grade doctors rotate through services.

Knowledge, Training And/or Experience Required For This Post

• Educated to HNC/HND level or equivalent experience.
• Ability to work with a range of specialties and procedure which will require on the job training e.g. implementation of the new scan for safety system.
• Ability to problem solve and direct enquiries to the correct teams including National Distribution Centre and external supply companies.

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Please visit for further information.

Additional Information For Candidates

• DO NOT upload a CV as this will not be used for shortlisting purposes.
• Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
• Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
• Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.