Sales Quotation & Tender Administrator

GBR Recruitment Limited; Huntingdon; On-site; GBP 26,000 - 34,000; Full time

Job summary

GBR Recruitment Ltd are looking for an experienced Sales Quotation & Tender Administrator to support new sales opportunities and growth. The role is office-based on a 39-hour week, with initial five days in the office and a probation path to one day home-based.

You will coordinate quotations, tenders and bid documents, liaising with sales and bid teams to ensure accuracy, compliance and timely submissions.

Qualifications

• Previous experience in bid administration, quotations, sales administration, or tender support.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple deadlines simultaneously.
• Strong administrative and document management skills.

Responsibilities

• Prepare, compile & submit quotations, tenders & bid documentation.
• Support compiling information for RFQ/RFI.
• Review tender documents to identify requirements and deadlines.
• Coordinate information from internal departments to produce accurate proposals.
• Maintain quotation and tender records, ensuring documentation is complete and up to date.
• Monitor tender portals and identify relevant opportunities.
• Ensure tender submissions comply with customer specifications.
• Track bid outcomes and maintain feedback reports.

Skills

Bid administration

Sales administration

Time management

Attention to detail

Excel skills

Verbal communication

Documentation management

Deadline management

CRM/ERP experience

Tools

CRM

ERP systems

Tender portals

Job description

GBR Recruitment Ltd are delighted to be working exclusively with a leading specialist vehicle & specialist plant machinery business, recruiting for an experienced Sales Quotation & Tender Administrator, to join their sales department, supporting new sales business development opportunities & continued business growth.

Working Monday to Friday over a 39 hour week, in a permanent capacity.

Initially 5 days working in the office, then after probation 4 days in the office & 1 day working from home.

This is a key role in supporting the preparation, submission & administration of quotations, tenders & bid documentation (RFI, RFQ etc.). The successful candidate will work closely with sales, and wider bid teams to ensure bids are accurate, compliant, and submitted within deadlines.

Duties

• Prepare, compile & submit quotations, tenders & bid documentation
• Support the compiling of information fo RFQ's & RFI's
• Review tender documents to identify requirements & deadlines
• Coordinate information from internal departments to produce accurate & competitive proposals
• Maintain quotation & tender records, ensuring all documentation is complete & up to date
• Monitor tender portals & identify relevant tender / bid opportunities
• Ensure tender submissions comply with customer specifications
• Track bid outcomes & maintain feedback reports
• Support contract handovers following successful awards
• Assist with supplier pricing requests & cost gathering, ensuring best value
• Ensure confidentiality of commercial information
• Provide general administrative support to the sales teams if required
• Liaison with the Technical Lead to ensure technical & vehicle chassis details are accurate
• Help maintain an FAQ's database of tender questions & responses
• Previous experience in bid administration, quotations, sales administration, or tender support
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to manage multiple deadlines simultaneously
• Strong administrative and document management skills

Ideal Attributes

• Experience supporting tender bids (RFI, RFQ preperation etc.)
• Experience using tender portals (i.e. Contracts Finder, Find a Tender Service, Delta eSourcing)
• Sales administration & coordination experience
• Experience in plant machinery, agricultural machinery, off highway machinery, municipal machinery or other forms of specialist machinery or vehicles is ideal
• Knowledge of public sector procurement procedures is beneficial
• Experience with CRM & / or ERP systems.

This role could suit someone working as a Bid Coordinator, Tender Bid Coordinator, Proposal Coordinator, Tender Specialist, Sales Administrator, Business Support Coordinator, Tender/Bid Administrator, Sales Quotation Coordinator, Tender Coordinator, Business Development Coordinator, Business Development Administrator, Document Controller or similar

The role is commutable from Peterborough, March, Chatteris, Holbeach, Huntingdon, Spalding, Sleaford, Oundle, Stamford, Grantham, Corby, Kettering, Rutland, St Neots, St Ives, Boston, Kings Lynn, Wisbech, Thrapston, Wellingborough, Rushden, Raunds & areas close to these

Interviews are to take place immediately