Sales Operations Manager

Victoria Beckham Beauty; Greater London; Hybrid; GBP 55,000 - 70,000; Full time

Job summary

A luxury beauty brand based in Greater London is seeking a Sales Operations Manager to oversee the order-to-delivery cycle for the Wholesale channel. This role involves managing invoicing, customer order fulfillment, and cross-functional collaboration to ensure service quality. Candidates should have strong skills in Excel, experience in wholesale order management, and a collaborative approach to problem-solving. The position offers a salary range of £55,000 - £70,000 and follows a hybrid work model, requiring in-office presence three days a week.

Qualifications

• Experience managing international wholesale orders and invoicing.
• Ability to analyze operational KPIs and track fulfillment rates.
• Proven track record in claims management within fast-paced environments.

Responsibilities

• Support end-to-end order-to-delivery cycle for Wholesale channel.
• Manage invoicing and ensure compliance in order management.
• Track customer payments and manage collections effectively.

Skills

Advanced Excel

Google Sheets

End-to-end Order-to-Cash cycle

Cross-functional collaboration

Fluent in English

macOS proficiency

Knowledge of Extensiv and Shopify

Job description

Overview

The Sales Operations Manager is responsible for supporting the end-to-end order-to-delivery cycle for the global Wholesale channel and providing operational oversight of online order fulfillment at third-party logistics (3PL) partners. This role reports to our Senior Director, Supply & Demand Planning and will focus on supporting process improvements, tool optimization, and digitalization to achieve operational excellence and data accuracy. This role plays a key part in ensuring orders are executed accurately, efficiently, and in line with customer and operational requirements. Please note this is a hybrid opportunity, in office 3 days/week (Tuesday - Thursday).

Key Responsibilities

Responsibilities include and are not limited to:

Order Management & Invoicing

• Collect, enter and validate customer orders.
• Check pricing accuracy, quantities, and stock availability.
• Ensure batch freshness management.
• Send order confirmations to customers.
• Coordinate order preparation with the warehouse.
• Monitor Wholesale order shipments from preparation through delivery.
• Manage invoicing and ensure full documentary compliance.
• Provide regular reporting to the Sales team and customers.
• Handle disputes and service issues (delays, discrepancies, non-conformities).

Payment Follow-up & Credit Management

• Track customer payments and manage collection activities.
• Perform reminders and follow-up on due dates.
• Coordinate with Accounting on reconciliations and adjustments.

Wholesale Chargebacks Management

• Review, validate, and approve Wholesale chargebacks.
• Investigate chargebacks with Wholesale, Finance, and 3PL partners, including dispute submission and resolution tracking.
• Ensure chargebacks align with retailer compliance and routing guides.
• Track chargebacks and support corrective actions to reduce recurrence.

UK & EU 3PL Management

• Monitor UK and EU 3PL order processing and shipping performance against SLA’s.
• Ensure orders are picked, packed, and shipped in line with Wholesale & Ecom requirements.
• Ensure correct order routing, carrier selection, and shipping methods for Wholesale orders.
• Act as escalation point for 3PL-related order exceptions, delays, and delivery issues.
• Support continuous improvement initiatives to enhance service levels and compliance.

Data, Reporting & Systems

• Maintain accurate order, shipment, and invoicing data across systems.
• Support reporting on order status, service levels, and operational issues.
• Ensure data integrity across order management and 3PL systems.

Skills & Experience

• Advanced Excel and Google Sheets (formulas, VLOOKUPs, pivot tables, basic data analysis) experience to monitor operational KPIs, track order fulfillment rates, and ensure batch freshness
• Experience with end-to-end Order-to-Cash cycle, managing international wholesale orders, invoicing, and complex credit and claims management within fast-paced environments.
• A cross-functional collaborator who bridges the gap between Sales, Supply Chain, Finance, and other teams to resolve service disputes, manage stock allocations, and optimize product availability.
• Fluent in English and proficient in macOS environments, ensuring seamless coordination and reporting for a global, diverse customer base.
• Working knowledge of programs like Extensiv and Shopify (a plus)

About us

Victoria Beckham Beauty is built on the promise of high-performance beauty through Victoria’s own discerning designer eye. Launched in September 2019, it is a digital-first, clean and cruelty-free beauty brand, designed to elevate your beauty routine. The brand offers a highly-edited collection of clean, inclusive skincare and makeup whilst building towards the entry into new beauty categories. Created for those seeking a simplified selection of clinically-validated, highly efficacious products in a refined luxurious experience, each product and touchpoint are an authentic extension of Victoria’s real-life discoveries and lifestyle. The award-winning formulas are guaranteed to deliver on the promise of Luxury Performance, Clean Beauty. Based in NYC, it operates as a Global Organization in partnership alongside the Victoria Beckham fashion label, based in London.

At Victoria Beckham Beauty, we are committed to fostering an inclusive and diverse workplace. We are an equal-opportunity employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. We encourage candidates of all backgrounds and experiences to apply.

Salary Range: The Salary Range for this position is £55,000 GBP - £70,000, with exact salary depending on the location, prior work experience, and the assessment for one\'s fit of the role.