Sales & Business Administrator

Sword Group; Bellshill; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Competitive salary

Career development

Flexible working

Pension scheme

Private health

Job summary

Sword Group is seeking a proactive Sales Administration Specialist for a hybrid role in Bellshill. You will manage SA mailboxes, handle orders, licensing, renewals, invoicing, and bookings, coordinating with the Sales and Business Admin Team to keep processes efficient.

This role offers a collaborative environment with training and development opportunities, flexible working patterns and a competitive salary.

Qualifications

• Strong organisational and admin skills.
• Excellent communication with internal teams and customers.
• Ability to balance priorities and meet tight SLAs.

Responsibilities

• Manage SA mailboxes, Sales Admin, Renewals, Accounts, Orders, Licensing, Sales, Bookings.
• Maintain streamlined business admin processes.
• Produce all quote requests within 48hr SLA.
• Process all Orders within 48hr SLA.
• Keep invoicing and accounts related queries up to date.
• Renewals should be completed 2 months in advance.
• Update relevant spreadsheets for each SA stage.
• Handle bookings emails and bill back expenses to customers as required.
• Monitor sales mailbox and forward important emails to staff.
• Ensure licensing queries are up to date and timely.

Skills

Multitasking

Communication

Team player

Problem solving

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, dedicated to driving transformational change for our clients. We leverage proven technology, specialist teams, and extensive domain expertise to create robust technical foundations across platforms, data, and business applications. Our mission is fueled by a passion for technology as a means to solve complex business problems and achieve our clients’ objectives.

About the Role:

• This is a hybrid role and you will be required to work in our Bellshill office a minimum of 2 days per week

• Responsible for the SA mailboxes, Sales Admin, Renewals, Accounts, Orders, Licensing, Sales, Bookings

• Maintaining streamlined business admin processes

• Produce all quote requests in a timely manner 48hr SLA

• Process all Orders in a timely manner 48hr SLA

• Keep all invoicing and Accounts related queries up to date

• Renewals should be completed 2 months in advance

• All relevant spreadsheets should be updated as and when required for each stage of the SA process

• All bookings emails to be dealt with and bill back expenses to customers as and when required

• Keeping an eye on the sales mailbox and forwarding any important emails onto the relevant members of staff

• Ensuring all licensing queries are up to date and dealt with in a timely manner

• Working closely with the Sales and Business admin Team Leader in the event of any escalated concerns / queries

• Fostering a continuous improvement culture and regularly assessing and implementing initiatives to improve the SA function as a whole

• Be a team player and on hand to assist the full Sales & Business Admin Team / NOC should the need arise

• Assisting with staff training as and when required

• Confident - Relish Challenges

• Managing Yourself - Balancing Priorities

• Passion to Improve - Making a Difference

• Commercial Awareness - Customer Focus

• Delivering Results – Improving

• Attention to Detail - Accuracy

• Collaborating – Sharing understanding

• Time Management – Responsiveness

• Communication – Team Player

At Sword, our core values and culture are based on caring about our people, investing in training and career development, and building inclusive teams where we are all encouraged to contribute to achieve success. We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here’s what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however, are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes.

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation. Your perspective and potential are important to us.