Sales Administrator - Part time 4 or 5 days

Huntress - Leeds; England; On-site; GBP 19,000 - 27,000; Part time

Benefits offered by this job

26 days holiday

8 bank holidays

Job summary

Huntress - Leeds is seeking an experienced Sales Administrator for a permanent, part-time position. The role covers quotations, orders, customer accounts, contracts and project administration in a small team, with a focus on accuracy and customer service.

The role is fully office-based with hours 25 per week, typically Monday to Friday, and a salary of 16.48 per hour. Full training will be provided and the company values a proactive approach and organised work habits.

Qualifications

• Sales administration experience is essential.
• Strong organisational and communication skills.
• Ability to work independently and manage workload.

Responsibilities

• Prepare and issue quotations, sales offers and order documentation.
• Process sales orders and raise purchase orders with approved suppliers.
• Manage detailed project administration including costings and project data.
• Support administration of equipment imports/exports through to delivery.
• Keep CRM and sales databases up to date.
• Set up and maintain customer accounts and contracts.
• Liaise with customers, suppliers and internal teams.
• Respond to telephone and email enquiries.
• Provide general administrative support to sales and finance.
• Prepare presentations and sales documentation.
• Support general office administration as required.
• Take ownership of tasks and use initiative to complete work efficiently.

Skills

Sales administration

Customer liaison

Organisational skills

Independent working

Attention to detail

Written and verbal communication

CRM experience

Tools

Salesforce

Globe

Job description

A well-established business is looking for an experienced Sales Administrator to join its team on a permanent, part-time basis

This is a varied role within a small team of six, supporting both sales and finance. The successful candidate will take ownership of the sales administration function, covering everything from quotations and orders through to customer accounts, contracts and detailed project administration.

Hours: Monday to Friday, 9.00am-2.00pm or 9.30am-2.30pm - other hours can be discussed but must be 25 hours over 5 days, fully office based or longer hours over 4 days
Location: Fully office based
Holiday: 26 days plus 8 bank holidays, with 4 days from the annual allowance used during the Christmas shutdown

16.48 an hour

The role will include:

• Preparing and issuing quotations, sales offers and order documentation


• Processing sales orders and raising purchase orders with approved suppliers


• Managing detailed project administration, including maintaining accurate costings, orders and project information


• Supporting the administration of equipment imports and exports through to delivery


• Keeping CRM and sales databases up to date


• Setting up new customer accounts and maintaining existing account information


• Setting up and maintaining customer contracts and related documentation


• Liaising with customers, suppliers, field sales staff and internal finance teams


• Responding professionally to telephone and email enquiries


• Providing general administrative support to the sales and finance teams


• Preparing presentations and other sales documentation


• Supporting general office administration where required


• Taking ownership of tasks and using initiative to ensure everything is completed efficiently

The ideal candidate will have:

• Previous Sales Administration experience, which is essential


• Confidence dealing with customers, suppliers and internal teams


• Strong organisational skills and attention to detail


• The ability to work independently and take ownership of their workload


• A proactive approach and the confidence to get on with tasks without constant supervision


• Good written and verbal communication skills


• Experience using a CRM or sales database


• Experience with Salesforce, Globe or another CRM system would be useful, although full training will be provided


• The ability to manage multiple priorities and detailed administration accurately

This is a standalone Sales Administration role within a small team, so it would suit someone who is organised, proactive and comfortable taking responsibility for their own workload.

Full training will be provided on the company's systems and processes.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.