Sale Coordinator

Bonhams; Greater London; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

28 days holiday (incl Bank Holidays)

Christmas Closure

Private health insurance

Eyecare Vouchers

Life Assurance

16 weeks maternity leave

4 weeks paternity leave

Season Ticket Loan

Cycle to Work Scheme

Perks at Work cashback & discounts

Gym Discount

AWITA subscription

Parent Support Network

Job summary

Bonhams in London is seeking a Sale Coordinator to support the Modern British & Irish Art department and help deliver auctions while running daily operations. You will coordinate with clients, restorers and suppliers throughout the sale cycle, ensuring smooth processes and accurate documentation.

The role demands meticulous organisation, proactive communication with internal and external stakeholders, and a flexible approach to cover valuations, condition reports, and post-sale inquiries,

Qualifications

• Strong time management and organisational ability.
• Excellent communication with internal and external stakeholders.
• Ability to manage workflow and priorities in a fast-moving environment.
• Flexible approach to support Departments and teams outside core responsibilities.
• Experience in an administrative position.

Responsibilities

• Be the department’s expert user of Auctioneer 3, Bonhams’ Auction Management System.
• Manage clients and property through the sale cycle, including contracts and payments.
• Primary contact for clients, restorers and suppliers; escalate to Specialists as needed.
• Coordinate movement of property with regional offices, Shipping and Photography.
• Support after-sale enquiries, shipping quotes for purchased and unsold lots.
• Assist with valuations, condition reports and condition photography.
• Support day-to-day auction activities, respond to client enquiries pre- and post-sale.
• Perform other duties as assigned.

Skills

Time management

Communication

Workflow management

Flexibility

Administrative experience

Tools

Auctioneer 3

Job description

About The Bonhams Network

Founded in 1793, Bonhams is one of the world's leading auction houses — defined by connection, and home to the curious.

With over 230 years of expertise, Bonhams operates a global network of trusted specialists across 24 countries, including flagship salerooms in London, New York, Paris and Hong Kong. Across more than 60 specialist categories, Bonhams serves collectors of every kind — from emerging to established — with the objects, stories and expertise that define their collecting journey.

Beyond auctions, Bonhams is both a destination for discovery and for industry-leading services and support. Its rotating programme of exhibitions and public programming is free and open to all, reflecting a longstanding commitment to curiosity, cultural conversation and the enduring power of objects.

For forthcoming auctions and details of specialist departments, visit Bonhams.com.

Bonhams: A house built on knowledge. Defined by connection. Home to the curious.

About The Role

The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

About The Department

Bonhams Modern British & Irish Art department offer more artworks annually in this category than any other major auctioneer. We specialise in the period's major movements, spanning Edwardian Art to Camden Town, The Bloomsbury Group, British Surrealism, Neo-Romanticism, Irish Moderns, St Ives, Constructivism, Post-War and The London School. Our sales feature paintings, sculptures and works on paper by artists including L.S. Lowry, Dame Barbara Hepworth, Ben Nicholson, Mary Fedden, Gary Bunt and John Piper amongst others.

We hold five dedicated auctions a year in London, two at New Bond Street (June & November) and three online at Knightsbridge (March, July & November) in addition to an exciting roster of themed sales such as Blazing a Trail: Modern British Women and Charlie Mackesy.

Key Tasks & Responsibilities

• You will be the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
• You will be responsible for managing clients and their property throughout the sale cycle, including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management.
• You will be the Department’s primary contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
• You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
• You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
• You will support your Department with preparing valuations, condition reports and condition photography as required.
• As an important part of the Department, you will also support on many day-to-day auction activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, bidding and event management.
• In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your manager.

Key Skills & Attributes

• Strong time management and organisational ability
• Excellent communication in all modes with both internal and external stakeholders
• Ability to manage workflow and priorities in a fast-moving environment
• A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
• Previous experience in an administrative position (not necessarily from an auction background)

What We Offer

Time Off

• 28 days holiday (including Bank Holidays), 1 extra day per year of service (up to 33 days holiday a year including Bank Holidays)
• Christmas Closure & Summer Fridays

Healthcare & Protection

• Private health insurance & EAP
• Eyecare Vouchers
• Life Assurance

Family Support

• 16 weeks maternity leave at full pay
• 4 weeks paternity leave at full pay

Other Perks

• Season Ticket Loan
• Cycle to Work Scheme
• Perks at Work cashback & discounts via Medicash
• Gym Discount
• AWITA subscription (Association of Women in the Arts)
• Parent Support Network
• Bonhams’ reserves the right to change company benefits at any time

We thank you for your interest in this position but please note that we will only contact candidates chosen for further consideration.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.