Safeguarding Administrator

Ncic; Carlisle; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

27-day holiday

NHS Discounts

Salary Sacrifice schemes

Vivup

Job summary

NCIC in Carlisle is inviting applications for a part-time Safeguarding Administrator Band 3 to support the safeguarding team across NHS services in a rural community setting.

The role focuses on administrative duties, data handling, and contributing to governance and reporting, with responsibilities spanning safeguarding procedures and team data management.

Qualifications

• Word processing qualification such as CLAIT / ECDL.
• NVQ Level 3 in Business Administration or equivalent.
• Advanced administration training.
• Or equivalent working knowledge or experience.

Responsibilities

• Provide full range of administrative support to the Team.
• Organise, record and maintain action plans from team meetings.
• Support reports and governance requirements.
• Utilise data from Trust’s electronic information systems.
• Calculate and report safeguarding and incident data, annual leave.

Skills

Administrative support

Data analysis

Diary management

Record keeping

Reporting

Education

CLAIT / ECDL

NVQ Level 3 Admin

Advanced administration training

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Internet Explorer

Job description

Would you like to join a centre of excellence in rural and remote healthcare?

Main area Safeguarding Team - 202030 Grade NHS AfC: Band 3 Contract 10 months (Fixed term to cover maternity leave) Hours Part time - 15 hours per week (Days of work negotiable) Job ref 262-A-26-8350287

Site Unit 12 Town Carlisle Salary £25,760 - £27,476 per annum Salary period Yearly Closing 03/11/2026 23:59

Job overview

Safeguarding Administrator Band 3

Provide a source of expert advice, help and support to all operational managers and staff working with children, adults and their families across both statutory and non statutory sectors and will promote best professional practice relating to safeguarding.

Contribute to the planning and future development of safeguarding and protection in the trust through providing input to the safeguarding committee.

Support and advise colleagues with regard to planning and providing support to vulnerable children, adults and families, and children and adults at risk of significant harm.

Enable and empower trust operational managers and services to assess the needs of the vulnerable and the capacity of parents to meet their children’s needs.

Contribute to all enquiries about children, adults and families.

Provide a professional lead within NCIC on all safeguarding matters, attending relevant safeguarding meetings to provide a safeguarding focus.

Contribute to multi agency training in child protection and related issues, providing the expertise from a mental health and community services perspective.

Main duties of the job

The post holder will be expected to provide a full range of administrative support to the Team, including shared responsibility to support in the organisation, recording and maintaining action planof team meetings, and supporting with reports and governance requirements.

An integral part of the role is the utilisation of data/information from the Trust’s electronic information systems. The post holder will support the team in calculating and reporting team data such as Safeguarding and incident data, annual leave, and Safeguarding training.

The post holder will work in a very supportive team, who operate within a highly sensitive complex environment where some challenging issues may be raised.

Working for our organisation

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of ‘safe, high quality care every time’:

• Being a clinically led organisation
• Quality and safety at the heart of our Trust
• A positive patient experience every time
• A great place to work
• Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Detailed job description and main responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit the UK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligiblevacancies.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person specification

Qualifications

• Relevant word processing qualification such as CLAIT / ECDL
• NVQ Lvl 3 Business Administration or willingness to work towards the qualification
• Or equivalent working knowledge or experience
• Advanced administration training

Knowledge & experience

• Good working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint and Internet Explorer
• Data Analysis Experience
• Experience of supporting action planning
• Experience of supporting meetings, i.e. recording / action plans
• Experience of organising meetings and diary management
• Experience of supporting communication strategy
• Previous admin/clerical experience within the NHS environment
• Experience of NHS systems
• Ability to work as part of a team
• Self-awareness; appreciation of limitations
• Good communication skills, both oral and written including keyboard skills
• Proven track record of organisational ability in administrative processes
• Ability to prioritise work unsupervised and meet tight deadlines
• Ability to maintain high standard of work
• Ability to deal with telephone and email enquiries efficiently and effectively with minimal supervision
• Ability to work under pressure
• Ability to use own initiative to problem-solve
• Ability to build positive relationships with colleagues and senior staff

Other requirements

• Well-developed interpersonal skills
• Able to relate to a broad spectrum of individuals
• Enthusiastic and highly motivated
• Willing to adapt to changing circumstances
• Flexible approach to working patterns
• Promote equality and value diversity
• Able to travel independently of public transport to support meetings across the Trust

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.