RYA NI Executive Assistant

NISF; Newtownards; On-site; GBP 20,000 - 25,000; Part time

Job summary

The NI Sport Forum is looking for a proactive Executive Assistant to work 12 hours a week in Newtownards. The role involves supporting the smooth administration of RYA NI and assisting with Board meeting coordination.

Candidates should be organized, self-motivated, and capable of working independently while maintaining collaborative relationships. Familiarity with Microsoft Office and data management skills are essential.

Qualifications

• Proficiency in Microsoft Office for efficient administrative support.
• Strong data management skills to maintain filing systems.
• Ability to take minutes accurately during meetings.
• Self-motivated individual who can work independently and in a team.
• Skills in collaborating effectively with volunteers and staff.

Responsibilities

• Coordinate Board and Sub Committee Meetings.
• Support event management and equipment bookings.
• Provide financial administrative assistance.
• Maintain both physical and digital filing systems.
• Respond to correspondence in a timely manner.
• Coordinate logistics for meetings.
• Manage office supplies and procurement.
• Arrange travel and accommodation as needed.

Skills

Familiarity with Microsoft Office applications

Data management and entry skills

Some experience of minute taking

Self-motivated

Approachable and supportive

Understanding of charity or sports governance

Job description

The Royal Yachting Association, based in Hamble, near Southampton, is the national governing body for all forms of recreational, competitive and professional boating. It represents dinghy and yacht racing, motor and sail cruising, RIBs and sportsboats, windsurfing, inland cruising and personal watercraft.

Job Role

RYA NI Executive Assistant

Hours

12 hours per week (permanent)

Location

RYA Northern Ireland, Sketrick House, Jubilee Rd, Newtownards, BT23 4YH

Job Purpose

We are seeking an organised and proactive Executive Assistant to support the efficient running of RYA NI. This role will play a key part in maintaining the administrative functions that help deliver our strategic plan, Navigating the Future.

Working closely with the CEO and Chair, you will assist in coordinating Board meetings, oversee general office administration, including scheduling meetings, managing bookings for programmes and courses, and processing invoices.

Job Responsibilities

• Coordination of Board and Board Sub Committee Meetings, including sending out papers, taking minutes and scheduling future meetings.
• Support the management of event and equipment bookings via an event booking platform.
• Provide financial administrative support to the RYA NI staff team and board of directors.
• Maintain physical and digital filing systems.
• Respond to emails, phone calls and other correspondence.
• Coordinate logistics for meetings, including room and catering bookings.
• Assist with office supply management and procurement.
• Coordinating travel and accommodation arrangements.
• Carry out any other duties that, from time to time, may reasonably be undertaken in the pursuit of the overall objectives of the post.

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the organisation. The nature of the role requires the postholder to work in the evenings or at weekends on occasions.

Qualifications & Skills

• Familiarity with Microsoft Office applications.
• Data management and entry skills.
• Some experience of minute taking.
• A natural organiser, who is self‑motivated, with the ability to work on own initiative.
• Approachable and supportive, to enable collaborative working with volunteers and other team members.
• An understanding of charity or sports governance.