Russian Speaking Executive Assistant (Part-time, remote)

JR United Kingdom; West Midlands Combined Authority; Remote; GBP 25,000 - 35,000; Part time

Job summary

An innovative real estate agency is seeking a detail-oriented Executive Assistant to support its CEO. This part-time remote role offers a unique opportunity to work in a fast-paced environment, where you will manage schedules, communications, and assist with various tasks to ensure smooth operations. Ideal candidates are proactive, highly organised, and possess fluency in both English and Russian. Join a supportive team that values professionalism and a positive attitude while contributing to a boutique agency known for its high standards in the real estate market.

Qualifications

• Fluency in English and Russian is essential.
• Strong organisational skills and high level of accuracy are required.

Responsibilities

• Manage contacts, schedules, and communications for the CEO.
• Provide professional service assisting the executive and team.

Skills

Fluency in English

Fluency in Russian

Organisational skills

Self-starter qualities

Professional tact and discretion

Adaptability

Tools

Microsoft Office

Google Workspace

Job description

Social network you want to login/join with:

col-narrow-left

Client:

Location:

london (west end), United Kingdom

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Views:

4

Posted:

05.05.2025

Expiry Date:

19.06.2025

col-wide

Job Description:

This is a remote role suitable for any geographical location of the candidate.

Are you a detail-oriented, results-driven professional who thrives in a fast-paced environment? We’re looking for a Russian-speaking Executive Assistant to support the CEO of our boutique real estate agency, recognised for its high standards and personal approach.

In this part-time role, you’ll manage contacts, schedules, and communications, working closely with the CEO and team to keep operations running smoothly. This is a great opportunity for someone who’s highly organised, proactive, and committed to excellence. The successful candidate will be offered a part-time position and option of working remotely for our London-based company.

Primary Responsibilities

• Provide a high-quality, responsive and professional service assisting the executive and other members of the team
• Manage internal and external correspondence on behalf of senior management, passing on messages or highlighting them for the executive’s attention
• Keep track and remind the executive of important tasks and deadlines
• Manage the executive’s contacts, add them to CRM
• Schedule business and personal appointments, maintain an events calendar, and send reminders
• Help organise trips, book flights, and manage travel itinerary
• Process and keep track of invoices as required in a timely manner
• Handling the initial stages of the recruitment process in the company
• Form productive working relationships with members of the team, assisting with queries, problems and ensuring swift resolution
• May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials

Organisation & Time Management

• Manages workload autonomously and remotely in a fast-paced environment who works well under pressure.
• Ability to balance short term requests with long term priorities.
• Plans for predictable peak times.
• Meets and when possible, exceeds, service level agreements (SLAs)

Relationships

• Communicates proactively and professionally, establishing rapport with others by sharing common ground.
• Demonstrates effective interpersonal skills.
• Develops a strong and positive reputation both internally and externally.

Flexibility & Curiosity

• Understands that change is a constant and is necessary to maintain competitiveness in the marketplace.
• Maintains a positive attitude and can-do approach.
• Accepts constructive feedback on opportunities for improvement and takes advantage of learning opportunities.
• Asks questions and has a desire to learn.

Business Acumen

• Demonstrates basic knowledge of computer applications (Office, Google Docs, Excel)

Communication

• Balances listening and talking when communicating with others as well as asking great questions to establish understanding.
• Proactively seeks insight by talking to teammates or management when faced with unclear circumstances.
• Promptly and professionally responds to internal and external requests via written, verbal, or electronic communication accurately and error free.
• Prepares accurate, timely documentation.
• Maintains awareness of emotions and uses this to guide constructive thinking and actions.
• Takes ownership for their actions, understanding their strengths and weaknesses.
• Demonstrates self-control and recognizes own pressure points.

Job Requirements

• Fluency in English and Russian (essential)
• Self-starter qualities with ability to work in a fast-paced environment with minimal supervision in a small entrepreneurial team (essential)
• Strong organisational skills and high level of accuracy
• Being able to manage and prioritise tasks based on the executive schedule and needs
• Professional tact, discretion and trustworthiness working with confidential information
• Flexible, adaptable, and energetic, with a positive, solution-oriented mindset
• Proficiency with Microsoft Office (Outlook, Word, Excel), Google Workspace
• Familiarity with the real estate industry or professional services environment is a plus
• Prior experience in PA position

Schedule:

Part Time, 20 hours / week

How to apply

Send us your CV and a Cover Letter/Email to[emailprotected] indicating “Executive Assistant” in the subject line. No other format of applications will be considered. We look forward to hearing from you!

About Us

Founded in 2012, AZ Real Estate is a boutique real estate advisory company that offers residential property and property investment opportunities in London and the UK. The company is firmly established as a go-to property consultancy in the London market for clients across the globe. It also forms a part of AZ Alliance - a new platform for UK independent real estate agents launched in 2025.

Here are the words our team use to describe the culture – Professional, Supportive, Friendly, Trusting, Energetic and People Focused