Rota Coordinator

Cardiff and Vale University Health Board; Bristol; On-site; GBP 23,000 - 28,000; Full time

Job summary

Bristol NHS Foundation Trust is seeking a proactive administrator for rota coordination within Bristol Dental Hospital. You will work closely with Clinical teams and administration to ensure rosters, annual leave and sickness are managed efficiently.

The role requires calm, logical thinking under pressure, excellent communication, and a commitment to high standards, confidentiality, and teamwork. NHS experience and familiarity with hospital information systems are advantageous.

Qualifications

• GCSE English and Maths at grade C or higher.
• Business and Administration Level 3 NVQ or equivalent.
• Experience in NHS Admin & Clerical environments.
• Familiar with hospital information systems.
• Understanding of the Working Time Directive within NHS.
• Strong organization and decision-making abilities.

Responsibilities

• Coordinate rota across clinical teams.
• Manage annual leave and sickness across teams.
• Liaise with Clinical teams and admin departments.
• Maintain confidentiality and high standards.
• Work with multidisciplinary teams and support HR staffing.

Skills

Excellent communication

Interpersonal skills

Teamwork

Under pressure

Attention to detail

Discretion and diplomacy

Self-motivated

Willingness to learn new systems

Resilience

Microsoft Office

Education

GCSE English & Maths

Business and Administration Level 3 NVQ

Experience in NHS Admin/Clerical

Tools

Hospital information systems

Logistical planning software

Microsoft Office Suite

Job description

You will need a flexible, proactive, and thorough approach and be able to quickly form and maintain good working relationships with colleagues in different staff groups and at all grades., This is a critical role within the Bristol Dental Hospital. The post holder will work closely with Clinical teams and the administration departments within the Bristol Dental Hospital to manage all aspects of rota coordination, annual leave and sickness across the clinical teams., For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

You should have the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times. You will be quick to learn, be able to work as part of a team, and possess the ability to work unsupervised using your own initiative., Ideally applicants will have experience with Rota work and an understanding of the working time directive.

• Educated to GCSE, grade C or above (or equivalent) in English Language and Maths, Business and Administration Level 3 NVQ or equivalent experience, Previous experience in an admin/service environment
• Experience of dealing with the public, both on the telephone and in person
• Experience of working in NHS Admin & Clerical departments/or similar, Comprehensive knowledge of hospital information systems or similar logistical planning software
• Understanding of the European Working Time Directive and 2016 Terms and Conditions
• Experience of working within Human Resources Medical Staffing in the NHS, Proven ability to make decisions as well as use own initiative
• Ability to be flexible and adaptable to work demands
• Ability to work under pressure
• Ability to adjust to change and motivate/lead others through change
• Excellent communication and interpersonal skills with strong ability in the Microsoft office package software (Excel, PowerPoint, Access and word)
• Strong customer focus
• Proven ability to meet deadlines and work under pressure
• Understanding of the critical importance of confidentiality
• Effective keyboard skills
• Excellent written / verbal communication
• Attention to detail
• Self-motivator
• Creative and imaginative in approach
• Ability to be discreet and diplomatic
• Willingness to learn new systems
• Willingness to interact within a multidisciplinary team
• Committed to own professional development, A pride in the quality and accuracy of your work and attention to detail
• Co-operative, helpful and flexible attitude to work
• Genuine interest in the structure and work of the Trust
• Willingness to undertake training and develop additional skills
• Forward thinking, innovative and proactive approach to work
• Remain calm in stressful situations with strong resilience

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that theSouth Westhas to offer.

Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which representsthe rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.