Roster Clerk

TN United Kingdom; Basingstoke; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated roster coordinator to manage and produce efficient rosters for employees, ensuring compliance with operational standards. This role involves liaising with managers, handling roster alterations, and maintaining competency data to ensure safety. Ideal candidates will have a strong understanding of rostering principles, excellent communication skills, and a knack for data analysis. This is a fantastic opportunity to contribute to a dynamic team and play a crucial role in operational success over an 18-month fixed-term contract.

Qualifications

• Excellent knowledge of national rostering principles.
• Ability to manage data accurately and pay attention to detail.

Responsibilities

• Compile and publish rosters in accordance with company policies.
• Monitor competency data to prevent shifts from being uncovered.

Skills

National Rostering Principles

Interpersonal Skills

Data Analysis

Communication Skills

Teamwork

Attention to Detail

Tools

Corporate Rostering Tool

Job description

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To produce cost effective and efficient rosters for nominated employees compliant with the relevant operational standards in line with current rostering principles and competency requirements. Monitor the competency database to manage future safety critical competency expiries.

PLEASE NOTE: THIS IS AN 18 MONTH SECONDMENT / FIXED TERM CONTRACT

About the role (External)

Key Accountabilities:

·Compile and publish rosters using the Corporate Rostering Tool in accordance with National Rostering Principles, company policies and standards.

·Prepare rosters for employees undertaking weekly / daily rostered duties. Covering sickness, annual leave, training, briefing and special arrangements. Liaise with local managers to crosscheck roster data.

·Manage short notice roster alterations liaising with all affected employees and line managers, including gaining verbal confirmation where necessary. Respond to and resolve any queries relating to roster issues.

·Compile and control leave records, including input to the production of annual leave rosters.

·Make roster arrangements for medical examinations and interviews.

·Make roster arrangements for safety critical competence expiries, training plans, training courses and briefings.

·Monitor and maintain competency data so that no base roster shifts are left uncovered due to expired competencies.

·Carry out pre and post payroll interface checks to validate roster data. Submit late notice roster changes to payroll.

·Gather and analyse fatigue data and highlight issues to the relevant line manager.

·Provide information and data to support the routes reporting requirements.

Job Skills, Experience and Qualifications:

· Excellent knowledge of national rostering principles

· Previous successful experience in prioritising workloads and delivering to deadlines

· Ability to demonstrate excellent interpersonal and communication skills

· Previous successful experience of analysing data and producing reports

· Understanding of conditions of service applicable to rostering

· Understanding of roster systems

· Demonstrable ability to accurately manage data and attention to detail

· Previous successful experience of working in a team and engaging with virtual team members

· Understanding of pay arrangements for rostered staff