Resource & Scheduling Coordinator – Hybrid Role

ARM; Roundway; Hybrid; GBP 54,519,897 - 57,859,200; Full time

Job summary

ARM is seeking a detail‑oriented Resourcing & Scheduling Co-ordinator for a hybrid role with occasional site meetings in Devizes or Wareham. The position is an initial contract until November 2026 with potential extension. You will manage diaries, allocate resources and maintain records under GDPR guidance.

You will collaborate with customers, contractors and internal teams, handling enquiries and adapting schedules as priorities shift while ensuring compliance and quality service delivery.

Qualifications

• Strong administration, organisation and scheduling skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office, CRM systems and digital databases.
• The ability to analyse information, solve problems and make practical decisions.
• A proactive approach with the confidence to challenge processes and suggest improvements.

Responsibilities

• Coordinate and manage operational diaries to ensure resources, skills and workloads are planned effectively.
• Take ownership of allocated schedules while providing flexibility and support across the wider team when required.
• Manage changing priorities to support business objectives and operational requirements.
• Work closely with customers, colleagues, contractors and suppliers to build effective working relationships.
• Manage enquiries, issues and complaints, finding practical solutions and ensuring positive outcomes.
• Provide technical and administrative support to operational teams.
• Maintain accurate digital and paper records in line with GDPR and data management requirements.
• Support planned programmes and ensure compliance deadlines and targets are achieved.
• Process requests for major and minor adaptations, providing advice and guidance to customers.
• Work with Finance teams and budget holders to support effective financial processes.
• Maintain key Health & Safety records, including risk assessments, asbestos information, equipment registers, PPE records, training records and incident reporting.

Skills

Scheduling

Administration

MS Office

CRM systems

Data management

Tools

Microsoft Office

Job description

ARM is seeking a detail‑oriented Resourcing & Scheduling Co-ordinator for a hybrid role with occasional site meetings in Devizes or Wareham. The position is an initial contract until November 2026 with potential extension. You will manage diaries, allocate resources and maintain records under GDPR guidance.

You will collaborate with customers, contractors and internal teams, handling enquiries and adapting schedules as priorities shift while ensuring compliance and quality service delivery.