Resource Manager

Seismic; Greater London; Hybrid; GBP 65,000 - 82,000; Full time

Benefits offered by this job

25 days annual leave pro-rata

Birthday day off

Bank holiday swap option

Professional development budget £500

Wellbeing budget

Home office setup budget

Wellbeing platform

Job summary

Seismic seeks a proactive Resourcing & Finance Assistant to balance consultant workloads with financial administration in a London-based consultancy.

You will own resource flow across the agency, ensuring consultants are utilised effectively while supporting the finance function to keep projects on track financially.

Qualifications

• Agency experience in traffic/resourcing/project management within a fast-paced agency or professional services environment.
• Strong organisational track record juggling multiple priorities with MS/AI tools for improvements.
• Attention to detail with basic financial administration or budget tracking.
• Ability to balance business sales objectives with utilisation expectations and team support.
• Excellent interpersonal skills and ability to negotiate resource conflicts across teams.
• Growth mindset; comfortable with fast-growing, evolving business environments.
• Capable of working at pace and taking ownership of portfolios.

Responsibilities

• Own and optimise the end-to-end resourcing process, matching consultants to projects by skills and availability.
• Lead weekly resourcing meetings to identify capacity risks and bottlenecks.
• Bridge between sales and delivery teams to align incoming work with capacity.
• Maintain and improve resource management tools as the single source of truth for scheduling.
• Own utilisation reports and provide forward-looking insights to leadership.
• Monitor project burn rates and flag budgets overruns to PMs.
• Support project invoicing, expenses tracking, and ensure timely timesheet submission.
• Manage purchase ledger and contribute to month-end processes.

Skills

Agency experience

Organisational mastery

Numerical accuracy

Commerciality

Communication skills

Growth mindset

Pace & ownership

Tools

AI & automation

Job description

A proactive and highly organised professional with experience in project management or resourcing within an professional services environment. You will play a dual role (70% Resourcing Manager, 30% Finance Assistant), ensuring our 40-person consultancy runs like clockwork by balancing consultant workloads with essential financial administration.

About us

Here at Seismic we have a two-part vision: to help 10 million people join the shift by 2030 and to be the best place we have ever worked.

We know that’s an ambitious vision. That means challenging ourselves and our clients every day, striving for growth, and delivering real impact.

We foster a culture of continuous learning and mutual support, ensuring every changemaker feels empowered to grow and contribute their best.

We’re a close-knit team, working together towards a shared vision. All that’s missing is you!

The role and its responsibilities

We are looking for a central \"hub\" for our team—someone who loves the puzzle of resource management and has a keen eye for financial detail. You will own the flow of work across the agency, ensuring our consultants are effectively utilised while supporting our finance function to keep projects on track financially.

Key responsibilities include:

Resourcing & Finance

• Taking a commercial approach to prioritising and allocating capacity across competing demands, including sales, delivery and internal commitments.
• Managing the end-to-end resourcing process, matching the right consultants to the right projects based on skills and availability.
• Leading weekly resourcing meetings to identify capacity risks, bottlenecks, or under-utilisation.
• Acting as the bridge between the sales team (incoming work) and the delivery team (current capacity).
• Maintaining and optimising our resource management tools to ensure a \"Single Source of Truth\" for all project scheduling.
• Owning the resource (Utilisation) reports, taking a forward looking view to give the Leadership Team the information to make resourcing, recruitment and strategy decisions.

Finance Assistance

• Monitoring project \"burn rates\" to alert Project Managers when budgets running ahead of plan.
• Tracking and maintaining oversight of budget adjustments, ensuring any changes are appropriately approved.
• Supporting cash collection by tracking aged debtors and following up on overdue invoices
• Assisting with project invoicing and tracking expenses against project budgets.
• Managing the purchase ledger, ensuring supplier invoices are processed in a timely manner
• Supporting the month-end process by ensuring all consultant timesheets are accurate and submitted on time.

About you

You believe that humanity and businesses need to make a seismic shift in the right direction and want to apply your consulting and analytical capabilities to help make that happen. At the same time you want to work in a friendly, collaborative and empathetic team who are delivering impactful projects for high-profile clients. You will especially enjoy working at Seismic if you have a growth mindset and are comfortable with uncertainty, as we are a fast-growing, agile and evolving business.

To be successful in this role you would need the following attributes:

You believe that businesses need to make a seismic shift in the right direction and want to apply your organisational talents to help make that happen. You thrive in fast-growing, agile environments and are comfortable with the \"just right\" amount of time pressure that comes with agency life.

To be successful in this role, you will need:

• Agency Experience: Proven experience in a traffic, resourcing, or project management role within a fast-paced agency or professional services environment. You should be able to show improvements in KPIs under your watch.
• Organisational Mastery: A track record of juggling multiple priorities and projects without dropping the ball. You love refining the tools and software you use, including AI and automation, to make continuous improvements.
• Numerical Accuracy: Strong attention to detail with experience in basic financial administration or budget tracking.
• Commerciality: You understand the balance required to achieve our business sales objectives whilst meeting our utilisation expectations and ensuring our team are well supported.
• Communication Skills: You are a \"people person\" with a knack for building relationships and the confidence to negotiate resource conflicts across different teams.
• Growth Mindset: You are excited by the opportunity to join a high-performance, purpose-driven team and are comfortable evolving as the business grows.
• Pace & ownership: Comfortable operating at pace in a growing business, managing a portfolio of clients and projects.

You are proactive, have a keen eye for detail and enjoy juggling multiple projects and priorities and enjoy just the right amount of time pressure to help keep productive and focused. You are a ‘people person’ with a knack for building relationships.

You are more excited by the opportunities of working for a young, fast growing, ever evolving, purpose-driven business than for a large corporate.

You are excited by the opportunity of joining a high-performance team within a fast-growing, ever-evolving, purpose-driven business. Find out more about the team here: https://www.seismic-change.com/team/.

In your 100 days you will:

• Be paired with a dedicated guide and mentor to accelerate your integration and professional development.
• Go through our onboarding programme with training across all our sustainability services
• Join our fortnightly Personal Growth sessions and Friday checkout

Location

Ideally you will be within commuting distance of our London office You will be within commuting distance of our London office, attending the office (Waterloo) at least twice per week.

Working hours

We believe in flexible working hours to better suit our personal lives while being considerate of each other and our clients. We generally work office hours but trust each other to make fair decisions. We are also open to discussing part-time work arrangements.

Salary and benefits

We invest in our changemakers’ growth and well-being. Our comprehensive benefits package is designed to support your professional development, personal life, and overall health. In addition to a competitive salary (commensurate with experience), benefits include:

• 25 days annual leave per year pro-rata
• An extra day of annual leave for your birthday
• The option to swap up to two Bank Holidays per year to suit your religious/cultural/family/personal needs
• £500 per year professional development budget
• Plus two days per year professional development time to support your continuous learning and career advancement
• £200 per year wellbeing budget
• £200 home office setup budget
• Employee Assistance Programme
• Wellbeing and benefits platform
• Cycle to Work scheme
• Work from anywhere for 4 weeks a year
• Financial coaching (Bippit)
• and a roadmap for future benefits as we grow

Want to learn more about the impact we're making? Check out our latest Impact Report.

Seismic is an equal opportunities employer

Seismic recruits, employs, trains, compensates and promotes regardless of race, religion, national origin, gender, sexual orientation, disability or age. We are building a world class team and we know we need a diverse mix of talented people doing their best work.