Resource & Finance Coordinator — Flexible Hours

Seismic; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

25 days annual leave pro-rata

Birthday day off

Two bank holidays swap per year

Professional development budget (£500)

Job summary

Seismic recruits a proactive, highly organised professional to join a 40-person consultancy in London. This dual role (70% Resourcing Manager, 30% Finance Assistant) balances consultant workloads with essential financial administration to keep projects on track.

You will own the flow of work across the agency, supporting capacity planning and the finance function while collaborating with a friendly, growth-focused team.

Qualifications

• Agency experience in traffic, resourcing or project management within a fast-paced agency or professional services environment.
• Strong organisational skills with ability to juggle multiple priorities without dropping the ball.
• Attention to detail with experience in basic financial administration or budget tracking.
• Understanding of balancing sales objectives with utilisation targets and team support.
• People skills with ability to negotiate resource conflicts across teams.
• Growth mindset and comfort with uncertainty in a fast-growing business.
• Ability to work at pace while owning a portfolio of clients and projects.

Responsibilities

• Take a commercial approach to prioritising and allocating capacity across competing demands.
• Manage end-to-end resourcing process, matching consultants to projects based on skills and availability.
• Lead weekly resourcing meetings to identify capacity risks and bottlenecks.
• Bridge between sales and delivery teams to align incoming work with capacity.
• Maintain and optimise resource management tools for a single source of truth.
• Own Utilisation reports and provide forward-looking insights for leadership decisions.
• Monitor project burn rates and alert PMs when budgets deviate from plan.
• Track budget adjustments and ensure approvals.
• Support cash collection by following up on overdue invoices.
• Assist with project invoicing and track expenses against budgets.
• Manage the purchase ledger and ensure timely invoice processing.
• Support month-end by ensuring consultant timesheets are accurate.

Skills

Agency experience

Organisational mastery

Numerical accuracy

Commerciality

Communication skills

Growth mindset

Pace & ownership

Job description

Seismic recruits a proactive, highly organised professional to join a 40-person consultancy in London. This dual role (70% Resourcing Manager, 30% Finance Assistant) balances consultant workloads with essential financial administration to keep projects on track.

You will own the flow of work across the agency, supporting capacity planning and the finance function while collaborating with a friendly, growth-focused team.