Residential Property Transaction Assistant

Howells Legal Limited; Chilton Green; Remote; GBP 23,000 - 32,000; Full time

Benefits offered by this job

23 days annual leave

Annual Leave Purchase Scheme

Gym discounts

Career development

Milestone recognition

Networking events

Refer a friend scheme

Job summary

Howells Legal Limited is seeking a Conveyancing Assistant to provide direct support to fee earners within the Residential Property Team, enabling efficient operation and ensuring clients receive excellent service throughout the transaction process.

You will handle day-to-day client interactions, instruct and liaise with agents/solicitors, prepare draft documents, order searches, manage file administration, and adhere to AML, client care and compliance procedures.

Qualifications

• Experience assisting with a small residential property caseload is advantageous.
• Friendly, helpful team player with excellent customer service skills.
• Strong organisational skills with the ability to prioritise workload and adapt under pressure.
• Excellent attention to detail with high levels of speed and accuracy.
• Proficient in Microsoft Office, typing, keyboard, and word processing skills.
• Strong verbal and written communication skills, including professional telephone manner.
• Familiar with dictation and comfortable liaising with clients by phone.

Responsibilities

• Day to day interaction with new clients and updating clients / agents / solicitors where necessary.
• Taking client instructions, checking ID, source of funds, gift deposits, etc.
• Preparing draft documents and issuing sales contracts.
• Requesting mortgage redemption figures.
• Ordering searches.
• Replying to sales enquiries on both freehold / leasehold properties.
• Dealing with exchange of contracts on sales and purchases.
• Ordering mortgage advances, undertaking pre completion searches.
• Setting up completions.
• Dealing with client enquiries and communicating with a variety of third parties.
• Adherence to AML, client care and compliance procedures.
• Providing full support to the conveyancing solicitors to enable them to operate efficiently.
• Preparing correspondence using our case management system.
• Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files.
• Preparing mail and enclosures for dispatch.

Skills

Customer service

Organisational skills

Communication skills

Attention to detail

Typing / MS Office

Tools

Microsoft Office

Job description

Howells Legal Limited is seeking a Conveyancing Assistant to provide direct support to fee earners within the Residential Property Team, enabling efficient operation and ensuring clients receive excellent service throughout the transaction process.

You will handle day-to-day client interactions, instruct and liaise with agents/solicitors, prepare draft documents, order searches, manage file administration, and adhere to AML, client care and compliance procedures.