Residential Legal Secretary

Douglas Scott Legal Recruitment; Reading; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

An established industry player is seeking a proactive Legal Secretary to join their dynamic team in Reading. This exciting role offers the chance to provide full secretarial support to the Residential team, manage diaries, and ensure efficient billing processes. You'll thrive in a supportive and ambitious environment, contributing to a firm recognized for its excellence in the legal sector. With a focus on teamwork and adaptability, this position is perfect for someone with a strong attention to detail and excellent communication skills. If you're ready to take the next step in your career, this opportunity is for you.

Benefits

Private Healthcare

25 Days Holiday Plus Bank Holidays

Competitive Benefits

Qualifications

• Minimum of 2 years experience as a Legal Secretary.
• Proficient in document formatting and version control.

Responsibilities

• Full secretarial support to the Residential team.
• Diary management and arranging meetings.
• Maintaining client files and billing processes.

Skills

Legal Secretary Experience

Fast Typing Skills

Case Management System

Document Formatting

Diary Management

Communication Skills

Attention to Detail

Team Player

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Digital Dictation

Job description

LEGAL SECRETARY - Property

READING - HYBRID

£26,000 - £32,000

Douglas Scott are on the look out for an excellent and proactive and self-motivated Legal Secretary join our leading TOP 50 Client. The role will be based at their Reading office.

If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you. This role is perfect for aLegal Secretary who has at least 2 years in a similar role.

The Role:

• Full secretarial support to the Residential team
• Diary management / arranging meetings
• Coordinating team diaries and arranging travel
• Opening of client files
• Ensuring regular and efficient billing and monitoring retainer arrangements
• Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
• Make and receive telephone calls, ensuring all calls are managed
• Arrange couriers/deliveries
• Dealing with invoices
• Prepare monthly client billing, expense claims and general finance tasks
• Maintain database with client and contact details
• Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
• Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
• Working across teams, including in particular business development, in promoting the interests of business
• Draft correspondence and prepare standard documentation from audio/copy

The Candidate:

• Previous experience working as a Legal Secretary of a minimum of 2 years
• Fast and accurate typing speeds
• Previous experience using a case management system
• Conversant in document formatting including track changes, auto-numbering and creating table of contents
• Conversant in document version control
• Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
• Proficient in diary management; meeting arrangements, telephone and email communication
• Excellent communication skills
• Ability to prioritise tasks and to work under pressure
• Able to demonstrate adaptability and flexibility
• Able to produce accurate work with strong attention to detail
• Team player who is able to work as part of a team and use initiative but also able to work independently

The firm are offering Private Healthcare, 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Reading, please get in touch for confidential consideration or send your CV to [e-mail].