Rental Fleet Site Controller

Ayvens; Milton Keynes; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive pension scheme

Annual salary review and bonus scheme

Give As You Earn (GAYE)

Employee referral scheme (£1,000)

Retail discounts programme

GymFlex membership options

Cycle to Work scheme

Life Assurance

Health assessment options

Travel insurance

Dental insurance

Critical illness cover

Personal accident insurance

25 days' annual leave + CelebrationDay

37.5 hour week

Monday to Friday (no weekends)

Holiday buy & sell scheme

Volunteer days

Study support (where applicable)

Job summary

Ayvens is seeking a Rental Fleet Site Controller in Milton Keynes to lead the intake, inspection, preparation and delivery of vehicles for the rental fleet. You will coordinate movements around the site, work with workshop and valeting teams, and maintain accurate records of vehicle status and stock while ensuring timely readiness for customers.

The role requires hands-on collaboration, strong organizational skills and attention to detail, with a proactive approach to managing vehicle servicing,

Qualifications

• Experience within fleet, rental, automotive or vehicle operations.
• Experience working with suppliers or outsourced service providers.
• Strong organisational skills and the ability to manage changing priorities.
• Good communication skills and a collaborative approach.
• A keen eye for detail.
• Comfortable using Microsoft Office and operational systems.
• A positive, hands-on attitude and willingness to get involved where needed.
• A full UK driving licence with at least three years' driving experience.

Responsibilities

• Checking in new and returned vehicles and recording any damage or missing items
• Making sure vehicles are clean, prepared and ready for delivery or collection
• Coordinating vehicle movements around the compound and making the best use of available space
• Working closely with the workshop team to keep on top of vehicle servicing, repairs and maintenance
• Managing the day-to-day activities of the valeting team and ensuring vehicles are prepared on time
• Keeping vehicle records and stock information accurate and up to date
• Carrying out pre-rental vehicle checks and highlighting any issues that need attention
• Liaising with colleagues across Rental Operations to ensure vehicles are available when needed
• Completing regular stock checks and supporting fleet audits
• Helping maintain a safe, tidy and well-organised working environment

Skills

Fleet operations

Supplier management

Organisational skills

Communication

Attention to detail

MS Office

Hands-on

Driver's license

Job description

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

We're looking for a Rental Fleet Site Controller to join our Flex team in Milton Keynes.

This is a hands‑on role where you'll help keep our rental fleet moving. You'll be responsible for making sure vehicles are received, inspected, prepared and ready for their next customer, while working closely with our workshop, valeting teams and rental operations colleagues.

If you enjoy working in a busy environment, are organised and take pride in getting things right, this could be a great opportunity for you.

Key Responsibilities

• Checking in new and returned vehicles and recording any damage or missing items
• Making sure vehicles are clean, prepared and ready for delivery or collection
• Coordinating vehicle movements around the compound and making the best use of available space
• Working closely with the workshop team to keep on top of vehicle servicing, repairs and maintenance
• Managing the day-to-day activities of the valeting team and ensuring vehicles are prepared on time
• Keeping vehicle records and stock information accurate and up to date
• Carrying out pre-rental vehicle checks and highlighting any issues that need attention
• Liaising with colleagues across Rental Operations to ensure vehicles are available when needed
• Completing regular stock checks and supporting fleet audits
• Helping maintain a safe, tidy and well‑organised working environment

Skills And Experience

• Experience within fleet, rental, automotive or vehicle operations
• Experience working with suppliers or outsourced service providers
• Strong organisational skills and the ability to manage changing priorities
• Good communication skills and a collaborative approach
• A keen eye for detail
• Comfortable using Microsoft Office and operational systems
• A positive, hands‑on attitude and willingness to get involved where needed
• A full UK driving licence with at least three years' driving experience

Rewards & Financial Benefits

• Competitive pension scheme
• Annual salary review and bonus scheme
• Give As You Earn (GAYE) scheme
• Employee referral scheme (£1,000)
• Retail discounts programme
• GymFlex membership options
• Cycle to Work scheme

Health & Wellbeing

• Life Assurance
• Health assessment options
• Travel insurance
• Dental insurance
• Critical illness cover
• Personal accident insurance

Time Off & Work-Life Balance

• 25 days' annual leave + an additional Celebration Day
• 37.5 hour week
• Monday to Friday
• no weekends
• Holiday buy & sell scheme
• Volunteer days
• Time allocated for personal development
• Study support (where applicable)

Workplace & On‑Site Facilities

• Free parking (limited)
• EV charging points
• Bike storage & shower facilities
• Complimentary breakfast
• Staff and social events

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience or current hours don't exactly align, we would encourage you to apply regardless! What's the worst that can happen?!

Why Ayvens?

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We're committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we're guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.