Remote-First Project Administrator — Education Programs

Etio; England; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

25 days annual leave + bank holidays

Private Medical Insurance & Healthcare

Enhanced family-friendly policies

Work from Anywhere globally (up to 8 w

Cycle to Work & Electric Car Scheme

Job summary

Etio is seeking a Project Administrator to support NCETM contracts and related Maths Hubs activities in England. The role involves high-quality project administration, event coordination (online and in-person), venue booking, finance processes, contract management, and data validation across multiple programmes.

You will maintain records, support reporting, and ensure governance and GDPR compliance while working with internal teams and external partners.

Qualifications

• Minimum 1 years’ experience in business, data, or events administration.
• Strong academic or vocational background.
• Experience of working with competing priorities, consistently meeting deadlines while maintaining quality under pressure.
• Advanced use of Office 365, particularly Excel, to create meaningful reports and support data-driven insight.
• Clear and professional communicator, able to produce high-quality written material and engage confidently with colleagues at all levels.
• Independent and self-managing, taking ownership of tasks while building productive relationships across teams.
• Collaborative team player, contributing to shared goals and fostering a positive working environment.
• Professional and discreet, trusted to handle sensitive information in fast-paced settings.
• Proactive problem-solver, driving continuous improvements that increase efficiency and add value.

Responsibilities

• Deliver high-quality administration across multiple programmes, ensuring outputs meet specifications, deadlines, and quality standards.
• Coordinate event logistics and data management for online and in-person events, including eligibility checks and invitations.
• Maintain up-to-date guidance and processes, adapting documentation in line with technology and operational developments.
• Support managers in driving operational efficiency, ensuring accurate project documentation and smooth delivery.
• Validate data in line with reporting deadlines, ensuring accuracy and compliance.
• Apply SOPs, templates, and exemplars for consistent delivery within and across projects.
• Manage shared mailboxes and Freshdesk tickets, ensuring timely, accurate and professional responses.
• Build and maintain effective relationships with stakeholders at all levels, both internal and external.
• Track and process accreditation and endorsement records, ensuring accurate, timely administration.
• Process and publish post-event resources, including editing and uploading event recordings.
• Enter, validate, and report on data in line with GDPR requirements and organisational standards.
• Contribute to system development and testing, supporting continuous improvement of tools and processes.
• Open and support online events, including opening Zoom sessions and assisting facilitators.
• Create and distribute surveys, track completion rates, and share results.
• Provide project finance administration, including issuing POs and processing invoices.
• Work flexibly within the project, business unit and Etio team, contributing to shared priorities and providing cover during busy periods or staff absence.

Skills

Organised

Attention to detail

Clear communicator

Independent

Team player

Proactive problem-solver

Prioritisation under pressure

Education

Strong academic or vocational background

Tools

Excel

MS Teams

SharePoint

Freshdesk

Zoom

Job description

Etio is seeking a Project Administrator to support NCETM contracts and related Maths Hubs activities in England. The role involves high-quality project administration, event coordination (online and in-person), venue booking, finance processes, contract management, and data validation across multiple programmes.

You will maintain records, support reporting, and ensure governance and GDPR compliance while working with internal teams and external partners.