Remote E-Procurement & Catalogue Manager

Transformation Unit; Stafford; Hybrid; GBP 32,000 - 39,000; Full time

Job summary

University Hospitals of North Midlands NHS Trust is hiring an E-Procurement and Catalogue Manager (Band 5) to lead the Buying and System Support Team and manage UHNM’s e-catalogue and e-commerce platforms across UHNM sites.

The role requires governance of catalogues, collaboration with NMBCPG, and deputising for the Procurement Systems and Buying Manager. Hybrid/remote working is supported in a NHS procurement context.

Qualifications

• Previous experience in a procurement/purchasing or supply chain environment.
• Experience of creating, managing and maintaining electronic catalogues within a P2P system.
• Ability to undertake and supervise systems admin tasks relating to procurement information systems.
• Ability to work as part of the wider team.
• Excellent written and communication skills.
• Ability to maintain confidentiality and deal with situations in a sensitive manner.
• Ability to understand, interpret and critically analyse data and information.
• Proven experience of the implementation and/or development of P2P systems.
• Experience of delivering training programmes and presentations to various levels of staff.

Responsibilities

• Support the Procurement team to increase procurement influence over non pay spend across all departments within the Trust to ensure strategies deliver value for money on product spend and optimum service provision.
• To manage the daily activities of staff within the Buying and System Support Team through the allocation of tasks to individual members of staff, including the allocation of paper/electronic requisitions to ensure that orders for goods and services are processed in an efficient and timely manner in accordance with Department performance measures.
• To supervise and, where applicable, personally undertake the management of designated range of low value contracts which will include conduct of competitive quotation exercises.
• To deputise for the Procurement Systems and Buying Manager as required.
• Have responsibility for the implementation and on-going management of the e-catalogue, and provide support for the e-commerce platforms, provide data statistics across the procurement function, ensuring that an effective and efficient end to end procurement and supply chain service is provided to end users across the Trust.
• To manage specific projects, including technical aspects of the purchase to pay project, ensuring objectives are delivered to required deadlines.
• Managing data accuracy to ensure accurate and clean data is being used by the Procurement team.
• Review and develop existing performance metrics to monitor success in line with the Trust's objectives, national procurement efficiency and price performance measures and NHS Standards for Procurement.
• Provide a first point of contact for E-Commerce related queries.
• Liaise with appropriate stakeholders regarding catalogue information and details, identifying actions that need to be taken, ensure continuity of data for end users and ensuring information is correct at all times.
• To support the Procurement team on all Systems and Governance related matters.
• Contribute to the ongoing development and auditing of the e-Sourcing system, through membership of appropriate internal and external user groups as well as involvement in testing of new developments instigated by either the Finance/Procurement functions and/or application provider.
• Ensure the on-going delivery and resilience of a high quality and accurate Catalogue Service.
• To ensure the availability and expansion of catalogues to cover all non pay expenditure where appropriate.
• To proactively identify opportunities for cost improvements and to present these to service users. To develop and maintain a sound knowledge of local, regional and national contracts and/or Framework Agreements available for use by the Trust and to maximise the use of such contracts where they meet customer needs.
• Responsible for co-ordination of system administration including the creation of new system users and enabling appropriate system access, loading and maintaining of catalogue items, loading and maintaining supplier details including e-mail addresses, and loading and maintaining category codes and linking these to user departments.
• Implement improvements to existing working practices or develop new policies based on experience and objectively assessing current processes, ensuring that all processes are appropriately documented and shared with all users across the Trust.
• Ensure all users across the Trust are adequately trained in the use of the e-commerce platforms.
• To record all savings achieved in accordance with the Department's Procurement Savings procedure.
• Ensure all related queries are dealt with in a professional and positive way, investigating complex procurement queries and providing sound advice on issues as required.
• To provide support and transparency of an effective operational procurement service by developing and improving the department's relationship with end users.
• Ensure Supplier/Site changes get communicated to the Procurement team to ensure catalogue stability.
• Ensure the timely provision of quarterly, monthly and weekly reporting.
• Develop and maintain meaningful management information reports covering key procurement activity areas.
• To participate in the recruitment of staff within the team together with the induction, development and training of staff.
• Undertaking any other assignments or duties allocated by the appropriate senior staff. The work pattern is unpredictable due to the requirement to respond to urgent requests from the team, Trust Managers and Suppliers.
• To be aware of the correct ethics in conducting the Trust's business and to display a high standard of conduct and professional approach when in contact with customers, suppliers and colleagues.
• Act as system super-user for the catalogue platform, resolving issues, liaising with the system supplier and internal teams, and escalating technical issues to the Systems Services Manager as required.
• Act as the liaison between UHNM and the system provider on contract compliance, escalating to contract management where necessary and supporting the ongoing management of the contractual relationship, including adherence to KPIs and SLAs.
• Be the Information Asset Owner (IAO) for the Trust’s incumbent catalogue system provider.

Skills

Procurement experience

Catalogue management

P2P systems

Data analysis

Training and presentations

Communication skills

Education

A level standard (Maths & English)

CIPS study in progress

ECDL or equivalent

Tools

P2P systems software

Job description

University Hospitals of North Midlands NHS Trust is hiring an E-Procurement and Catalogue Manager (Band 5) to lead the Buying and System Support Team and manage UHNM’s e-catalogue and e-commerce platforms across UHNM sites.

The role requires governance of catalogues, collaboration with NMBCPG, and deputising for the Procurement Systems and Buying Manager. Hybrid/remote working is supported in a NHS procurement context.