Registration Assistant

We Manage Jobs(WMJobs); Dudley; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Local Government Pension Scheme

Generous annual leave

Wellbeing support

Career development

Job summary

Dudley Registration Service is seeking a professional, organised Registration Assistant to support the delivery of a high-quality service across Dudley Borough. You will often be the first point of contact for customers, providing advice, guidance and administrative support while ensuring records and documentation are maintained accurately and efficiently.

This full-time role covers 37 hours per week with alternate Saturdays, requiring accurate records, and strong IT skills including Microsoft

Qualifications

• Excellent customer service and communication skills.
• Strong organisational skills and attention to detail.
• Experience in administrative or customer-facing role.

Responsibilities

• Provide administrative support across all Registration Service functions.
• Respond to customer enquiries in person, by telephone and through electronic communication channels.
• Book appointments and manage customer enquiries using the service's booking and administration systems.
• Prepare documentation and records relating to births, deaths, marriages, civil partnerships and citizenship ceremonies.
• Support the organisation and delivery of marriage and citizenship ceremonies.
• Process payments and maintain accurate financial records in line with council procedures.
• Maintain electronic and paper-based records in accordance with statutory requirements and local procedures.
• Handle sensitive and confidential information with professionalism and discretion.
• Assist customers with completing forms and providing supporting documentation.
• Work collaboratively with colleagues to ensure the smooth running of the service.

Skills

Customer service

Organisational skills

Microsoft Office

Communication

Tools

Registration systems

Booking systems

Job description

Dudley Registration Service is seeking a professional, organised and customer-focused Registration Assistant to support the delivery of a high-quality registration service across Dudley Borough.

Vacancy - Registration Assistant

Dudley Registration Service

Full Time, 37 Hours per Week

Working Pattern

Week 1: Monday, Tuesday, Wednesday, Thursday and Friday

Week 2: Monday, Tuesday, Wednesday, Friday and Saturday

Salary: £27,274 - £29,071

About the Role

This varied and rewarding role provides administrative and customer service support across all areas of the service, including births, deaths, marriages, civil partnerships and citizenship ceremonies. You will often be the first point of contact for customers, providing advice, guidance and administrative support while ensuring records and documentation are maintained accurately and efficiently.

Key Responsibilities

• Provide administrative support across all Registration Service functions.
• Respond to customer enquiries in person, by telephone and through electronic communication channels.
• Book appointments and manage customer enquiries using the service's booking and administration systems.
• Prepare documentation and records relating to births, deaths, marriages, civil partnerships and citizenship ceremonies.
• Support the organisation and delivery of marriage and citizenship ceremonies.
• Process payments and maintain accurate financial records in line with council procedures.
• Maintain electronic and paper-based records in accordance with statutory requirements and local procedures.
• Handle sensitive and confidential information with professionalism and discretion.
• Assist customers with completing forms and providing supporting documentation.
• Work collaboratively with colleagues to ensure the smooth running of the service.

About You

We are looking for someone who:

• Has excellent customer service and communication skills.
• Demonstrates empathy, patience and professionalism, particularly when dealing with customers in sensitive circumstances.
• Has strong organisational skills and attention to detail.
• Is confident using Microsoft Office applications and other IT systems.
• Can manage competing priorities and work accurately under pressure.
• Works effectively as part of a team and is able to use their own initiative.
• Is flexible and willing to work alternate Saturdays.
• Is able to travel to various locations across Dudley Borough as required.
• Has experience in an administrative and/or customer-facing role. Experience within local government or a statutory service environment would be advantageous but is not essential.

Work Locations

The successful candidate will be required to work across a range of locations within Dudley Borough, including:

• Dudley Register Office, Priory Hall, Dudley
• Stourbridge Registration Office, Thomas Robinson Building, Stourbridge
• Coseley and Stourbridge Family Hubs
• Other Dudley Council offices and community venues as required
• Locations used for citizenship ceremonies and other registration-related events

What We Offer

• A varied and rewarding role delivering an essential public service.
• Comprehensive training and development opportunities.
• Membership of the Local Government Pension Scheme.
• Generous annual leave entitlement.
• Employee wellbeing support.
• Opportunities for professional development and career progression.

Working Pattern

37 hours per week, including alternate Saturdays.

Additional hours may occasionally be required tosupportservice demands and events.

Workplace Attendance: Onsite full time

So that we can demonstrate Dudley’s commitment to diversity and inclusion and to improve bias in the recruitment process that could create barriers for candidates.

All applicants must be able to provide documentation to prove their right to work in the UK.

Please note: Dudley MBC does not currently offer sponsorship for candidates without the Right to Work in the UK.

Dudley Council will check the information that you have provided against any details already held for accuracy and completeness. The Council will check, share and cross match your information both internally within the council and with external organisations to protect public funds and prevent or detect crime, only where the law allows us to do so.

The Council’s full Privacy and Disclaimer Statement can be accessed on the website at https://www.dudley.gov.uk/privacy-disclaimer-statement/.

N.B. We reserve the right to close this vacancy prior to the advertised date should we receive a large number of applications

#LI-DMBC2019

Attached documents

Employee Benefits List.pdf
JD PS - Registration Assistant.docx