Recruitment Coordinator

Xpert Recruitment Solutions Limited; Stafford; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

25 days' annual leave + bank holidays

Company pension scheme

Company sick pay scheme

Social events throughout the year

Office shut-down between Christmas and

Job summary

Xpert Recruitment Solutions Limited in Stoke-on-Trent is seeking a Recruitment Coordinator to join the HR team on a 12-month fixed term contract, supporting the recruitment and onboarding journey from vacancy approval to the new employee’s first day.

This role suits someone with recruitment, talent acquisition or HR administration experience who thrives coordinating multiple moving parts to ensure a smooth, professional candidate experience. Hybrid work model offered.

Qualifications

• Excellent organisation skills and the ability to manage multiple vacancies, candidates and deadlines at once.
• Strong written and verbal communication skills.
• Excellent attention to detail - especially with candidate information, contracts and pre-employment checks.
• A genuine focus on delivering a positive candidate experience.
• Ability to handle confidential and sensitive information with discretion.
• Good IT skills and working knowledge of Microsoft Office, particularly Word and Excel.
• A proactive approach - you spot what needs doing and get on with it.
• The ability to stay calm and organised when priorities change or things get busy.
• A collaborative approach, while also managing your own workload.
• A positive, dependable and can-do attitude.

Responsibilities

• Coordinating the recruitment process from vacancy approval through to appointment.
• Preparing and advertising vacancies across agreed recruitment channels.
• Managing candidate applications and keeping recruitment records accurate and up to date.
• Liaising with hiring managers around shortlisting, interviews and candidate feedback.
• Coordinating interviews and assessments, including diaries, venues and online meetings.
• Keeping candidates informed throughout the recruitment process and responding to queries promptly and professionally.
• Preparing offer letters, contracts and other recruitment documentation.
• Coordinating pre-employment checks including right to work and references.
• Managing new starter paperwork and ensuring all required information is received and recorded.
• Working with hiring managers to make sure new starters have everything they need for a successful start.
• Organising new starter inductions and onboarding arrangements.
• Coordinating equipment and other requirements, including laptops, iPads, cameras, access cards and more.
• Maintaining accurate recruitment and onboarding information across HR and recruitment systems.
• Keeping an eye on deadlines and proactively chasing outstanding actions.
• Producing routine recruitment reports and information as required.
• Keeping recruitment templates, forms and candidate communications accurate and consistent.
• Supporting the wider HR team with recruitment projects and process improvements.
• Looking for ways to make recruitment and onboarding more efficient and improve candidate experience.

Skills

Organisation

Communication

Attention to detail

Discretion

Microsoft Office

Word

Excel

Proactive

Collaboration

Can-do attitude

Tools

MS Office

Word

Excel

Job description

Recruitment Coordinator
Full time Hybrid (must be local to Stoke on Trent) Monday - Friday 8.30am - 5pm
12-month fixed-term contract with a view for permanency
Stone
£30,000 + Benefits

Love recruitment, organisation and making sure everything just works?

We're looking for a Recruitment Coordinator to join the HR team on a 12-month fixed term contract, supporting the recruitment and onboarding journey from the moment a vacancy is approved right through to a new employee's first day.

This is a brilliant opportunity for someone with experience in recruitment, talent acquisition, HR administration or a coordination role who enjoys being the person behind the scenes making sure candidates, hiring managers and new starters have a smooth and professional experience.

You’ll be juggling vacancies, candidates, interviews, paperwork, pre-employment checks, onboarding and plenty of moving parts - so organisation is definitely your friend!

The Role

• Coordinating the recruitment process from vacancy approval through to appointment.
• Preparing and advertising vacancies across agreed recruitment channels.
• Managing candidate applications and keeping recruitment records accurate and up to date.
• Liaising with hiring managers around shortlisting, interviews and candidate feedback.
• Coordinating interviews and assessments, including diaries, venues and online meetings.
• Keeping candidates informed throughout the recruitment process and responding to queries promptly and professionally.
• Preparing offer letters, contracts and other recruitment documentation.
• Coordinating pre-employment checks including right to work and references.
• Managing new starter paperwork and ensuring all required information is received and recorded.
• Working with hiring managers to make sure new starters have everything they need for a successful start.
• Organising new starter inductions and onboarding arrangements.
• Coordinating equipment and other requirements, including laptops, iPads, cameras, access cards and more.
• Working with IT, operations and other teams to make sure everything is ready before a new employee walks through the door.
• Maintaining accurate recruitment and onboarding information across HR and recruitment systems.
• Keeping an eye on deadlines and proactively chasing outstanding actions - because nothing should be left sitting in someone's inbox gathering dust!
• Producing routine recruitment reports and information as required.
• Keeping recruitment templates, forms and candidate communications accurate and consistent.
• Supporting the wider HR team with recruitment projects and process improvements.
• Looking for ways to make recruitment and onboarding more efficient and, importantly, improve the candidate experience.

The Person

We're looking for someone who gets recruitment and gets people.

You’ll ideally have previous experience in recruitment, talent acquisition, HR administration or a coordination-focused role, with a good understanding of the recruitment process.

You’ll also bring:

• Excellent organisation skills and the ability to manage multiple vacancies, candidates and deadlines at once.
• Strong written and verbal communication skills.
• Excellent attention to detail - especially when dealing with candidate information, contracts and pre-employment checks.
• A genuine focus on delivering a positive candidate experience.
• The ability to handle confidential and sensitive information with discretion.
• Confidence communicating with candidates, hiring managers, colleagues and external contacts.
• Good IT skills and working knowledge of Microsoft Office, particularly Word and Excel.
• A proactive approach - you're someone who spots what needs doing and gets on with it.
• The ability to stay calm and organised when priorities change or things get busy.
• A collaborative approach, while also being comfortable managing your own workload.
• A positive, dependable and can-do attitude.

We're looking for someone who will take ownership, keep things moving and isn't afraid to pick up the phone, chase an answer and get things done.

Why apply?

Salary up to £30,000 per annum, depending on experience.

You’ll also receive:

• 25 days' annual leave + bank holidays
• Company pension scheme
• Company sick pay scheme
• Social events throughout the year
• Company office shut-down between Christmas and New Year

Xpert Recruitment Ltd is acting as an employment agency on behalf of our client. By applying, you agree to register with us and consent to us holding your personal details on file. Due to the high volume of applications, we will only contact candidates who have been shortlisted for the role. However, we may also reach out regarding other suitable vacancies that match your profile.