Recruitment Coordinator

FHFT Education Academy; Ascot; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Flexible working

Benefits package

Job summary

Frimley Health NHS Foundation Trust is seeking a Recruitment Coordinator to join the Resourcing Team. The role focuses on posting jobs, answering queries, arranging interviews, and completing NHS Employment Checks with accuracy.

You will use NHS Jobs and TRAC systems, manage the offer process, and support candidates and managers throughout the recruitment journey.

Qualifications

• A-levels or equivalent academic standard or experience.
• CHRP/CPP or equivalent HR qualification.
• Evidence of continuing professional development.

Responsibilities

• Deliver a responsive information and advisory service across formats and sessions.
• Manage the offer process and pre-employment checks following Trust procedures.
• Ensure workers meet NHS policies and Employment Check Standards.
• Highlight and manage issues in pre-employment checks.
• Coordinate recruitment events including evenings/weekends.
• Use ESR, TRAC, NHS Jobs routinely.

Skills

Customer service

Communication

Organisational skills

Data protection

NHS Employment Check Standards

UK immigration law

NHS terminology

Education

A-levels or equivalent

Certificate in HR Practice

CPD / Continuing professional development

Tools

Electronic Staff Record (ESR)

NHS Jobs system

TRAC recruitment

Job description

Accelerate you career our Recruitment Coordinator!

Ready to connect talent with purpose? Join Frimley's Resourcing Team and fuel our mission to build an exceptional NHS workforce with your passion!

Why You’ll Shine

Drive Impact: Shape our team by recruiting top talent.

Vibrant Team: Thrive in a collaborative, supportive environment.

Grow Boldly: Unlock career growth with NHS opportunities

Your Mission

Power Recruitment: Post jobs, answer queries, and arrange interviews.

Ensure Precision: Conduct NHS Employment Checks swiftly and accurately.

Exceed Expectations: Deliver outstanding support to candidates and managers.

Leverage Tools: Use NHS Jobs and Trac to streamline every step.

Who You Are?

Dynamic, organised, and energised by connecting people with roles.

A communicator who inspires trust and builds strong relationships.

Knowledge of NHS Employment Checks or systems like Trac? A bonus—we’ll train you!

Why Frimley NHS Foundation Trust

Join an NHS Trust dedicated to transforming lives every day.

Enjoy flexible work, great benefits, and a dynamic team culture.

Main duties of the job

• To be responsible for delivering a highly responsive information and advice service, responding to all formats of enquiries personally and in group sessions using many mediums, liaising with specialist functions as required.
• To manage the offer process for successful candidates, ensuring they receive the necessary paperwork and that pre-employment checks are completed as required, in accordance with Trust procedures, following up as required to ensure the recruitment process is carried out as expediently as possible and within the required timescales.
• To ensure all workers are employed in accordance with appropriate Trust policies, NHS Employment Check Standards, and current legislation
• To highlight any issues regarding individuals’ pre-employment checks and ensure they are appropriately managed.
• To facilitate and participate in recruitment events (i.e. open days / assessment centres) as required, including evenings / weekends.
• To use a number of HR systems on a regular basis, including the Electronic Staff Record (ESR), TRAC recruitment system and NHS Jobs

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed job description and main responsibilities

For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy.

Qualifications

• A-levels or equivalent academic standard, or equivalent experience
• Certificate in HR Practice (CHRP / CPP) or equivalent level of experience
• Evidence of continuing professional development

Experience

• Experience of HR and/or recruitment processes and procedures
• Experience of working in a customer service environment
• Experience of using the Electronic Staff Record (ESR) system
• Experience of using the NHS Jobs/TRAC systems

Skills & Knowledge

• Excellent customer service, communication and interpersonal skills
• Ability to manage conflicting priorities and work to tight deadlines and targets
• Excellent organisational and planning skills
• Knowledge of records management, information governance and data protection
• Knowledge of NHS Employment Check Standards
• Understanding of UK immigration law and work permit regulations
• Knowledge of NHS terminology / procedures

Special Requirements

• Ability to travel across Trust sites and to external events / meetings

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Th rough our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.